Policy Text
Page 1 of 21 16/12 (Rev 1/89)
Cost Recovery Related to State , City and Federal Prisoners
The purpose of this Order is to a ssign responsibility for colle ction, reporting, and
recovery of specified funds expended by this Department when pr ocessing state, city,
and federal prisoners. I. Cost Recovery Guidelines
Pursuant to Sections 4750 and 4751 PC, a city or county shall b e entitled to
reimbursement for reasonable cos ts connected with state prisons or prisoners in
connection with any of the following:
A. Any crime committed at a sta te prison, whether by a prisoner , employee,
or other person.
B. Any hearing on any return of a Writ o f Habeas Corpus prosecu ted by or on
behalf of a prisoner.
C. Any trial or hearing on the question of the sanity of a pris oner.
D. Any costs not otherwise reim bursable under Section 1557 PC o r any other
related provision in connection with extradition proceedings fo r any
prisoner released to hold.
E. Any costs incurred in transpor ting a prisoner within the hos t county or as
requested by the prison facility or incurred for increased secu rity while a
prisoner is outside a state prison.
F. The costs of guarding o r keeping the prisoner.
G. The cost of transportation of a prisoner. H. The cost of detention of a pri soner in a county correctional facility.
I. Any other costs reasonably incurred by a county in connectio n with any
matter set for in 4570 PC.
II. Responsibilities
Chief deputies and division commander s shall ensure reports req uired by this
order are submitted in a time ly manner. The report submission i s the
responsibility of each division a ffected. The Administrative Di vision shall prepare
Page 2 of 21 16/12 (Rev 1/89)
a quarterly report with reimburse ment totals and forward the re port to the Sheriff,
Undersheriff, each chief deputy, and the division commanders of the affected
divisions.
III. Frequency
The reports are due 15 days after the last day of each month. R eports are due
each month even if no ac tivity has occurred.
IV. Reimbursement Under Section 4750 PC
A. Security Services:
1. For each court appearance by a state prisoner, the court bai liff shall
provide the following:
a. Name of prisoner b. CDC number c. State institution d. Superior or Municipal Court e. Criminal Charge f. Court Date g. Name, rank, and badge number of deputy
h. Time into and out of court i. Total hours of all Court Sec urity services personnel are
involved in while providing security for the appearance.
2. The reports shall be grouped by e ach prisoner’s name (Append ix
A)
3. For each transportation of a s tate prisoner, the transportat ion
coordinator shall provide the following:
a. Name of prisoner b. CDC number c. Court case number d. Criminal charges e. Date of transport
Page 3 of 21 16/12 (Rev 1/89)
f. Name, rank, and badge number of transportation officer(s) g. Whether the transportation is pick-up or return.
h. Number of prisoners per vehicle i. Miles transported j. Hours (regular and overtime ) expended by the transportation
officer(s).
4. Reports shall be grouped by each prisoner’s name (Appendix B ).
B. Patrol Services
1. Patrol Services shall provide reports to the Administrative Division
whenever Patrol Services resource s provide/assist with security for
state prisoners. Reports shall include:
a. Prisoner name b. CDC number c. State institution d. Criminal charges e. Date of assistance f. Name, rank, and badge num ber and hours expended
(regular and overtime) of all officers involved in transportation services.
g. Description of equipment invol ved including hourly rate or
helicopter time (see Appendix C).
C. Main Jail Division
1. The Main Jail Division shall provide a report which details 4750 PC
state prisoners housed at county fa cilities (including Main Jai l,
WDF, medical detention detail, e tc.). The report shall include:
a. Prisoner name b. CDC or CYA number c. Criminal charges pending d. State institution
Page 4 of 21 16/12 (Rev 1/89)
e. Court case number f. Date admitted and date released.
2. Leave the total days held blank (Appendix D).
D. Special Investigations Detail
1. The Special Investigations Det ail shall provide reports to t he
Administrative Division regardi ng any resources that are provid ed
to assist with security for sta te institution prisoners. Report s shall
include:
a. Prisoner name
b. CDC number c. State institution d. Criminal charges e. Date of assistance f. Hours expended (regular and overtime) for Special
Investigations officer(s) in volved in the transportation.
g. Name, rank, and badge number o f Special Investigations
officer(s) involved in the transportation.
h. Number of prisoners escorted i. Whether transportation i s pick-up or return.
j. Vehicle mileage
2. See Appendix E
V. State Prisoners Other Than 4750 PC
The Rio Cosumnes Correctional Cent er shall provide reports incl uding all state
prisoners housed for adult parole holds, juvenile parole holds, and revocation
hearings. The report shall be pre pared using state forms (Appen dices F through
H).
VI. Federal Prisoners