Policy Text
Page 1 of 2 16/09 (REV 1/89)
Confidential Wastepaper Destruction
The purpose of this order is to p rovide instructions for the di sposal of confidential
documents. I. General
A. Normal administrative activ ity produces a great volume of confidential
documents. Government Code Secti on 6254(f) restricts the releas e of
report copies to specified persons involved in the incident. Th e California
Administrative Code, Chapter A, T itle 2, Subchapter 7, Article 1 of
Subchapter 1, Section 708, state s that, when criminal offender record
information is destroyed, the des truction shall be carried out to the extent
that the identity of the subj ect can no longer reasonably be as certained.
Therefore, the following proc edures shall be adopted to preclud e the
possibility of unauthorized persons obtaining confidential docu ments
earmarked for disposal.
II. Procedures
A. Confidential documents include:
1. All official reports prepared by Department personnel relati ng to
offenses, arrests or warrants.
2. Computer printouts of Department activities.
3. Criminal offender records (RAP sheets).
4. All photostatic copies of the above material.
B. The types of documents listed in Section II, paragraph A abo ve shall be
placed in the confidential materi al cartons, not office wasteba skets.
1. Cardboard cartons can be obtain ed from Central Stores, Catal og
Number 6520-2624-1 for the collect ion of confidential material for
destruction.
2. The paper should be neatly stack ed in the destruction carton s to
ensure maximum use of each carton.
Page 2 of 2 16/09 (REV 1/89)
C. Under no circumstances shall confidential doc uments be disca rded in
office wastebaskets.
D. It is each division’s respons ibility to contact the destruct ion company
under contract for pickup of containers. Contact information ma y be
obtained from the Records Manager at 440-5350. Each division wi th the
exception of Correct ional Services shall be responsible for ide ntifying their
costs under Budget Unit 2899. All f unds identified shall be pla ced in the
Technical Services budget to pay for all destruction.
E. This service shall not be us ed for the destruction of blank, outdated forms
or other types of non-c onfidential materials.