Policy Text
13/04 (Revised 2/05) 1
PERFORMANCE EVALUATIONS OF RESERVE DEPUTY SHERIFFS
The purpose of this General Order i s to outline the policy and processes associated with
evaluating Reserve Deputy Sheri ffs. All Reserve Deputy Sheriff s assigned to divisions,
whether as an On-Call or in a volunteer capacity, shall be eval uated on their work
performance
I. Reasons for Evaluations
A . They will assist the Reserve De puty Sheriff in identifying area s in which to
improve B. They will make the unit superviso r and Reserve Coordinator awar e of the
progress of the Reserve Deput y Sheriff and his/her contributi on to the
Department.
II. Frequency of Evaluations
A . A performance evaluation shall be completed on every Reserve De puty
Sheriff at least once each year , or within one (1) month of t he Reserve
Deputy Sheriff reaching the ma ximum number of hours worked in a
calendar year.
III. Who is Responsible
A . Each Division Commander will delegate responsibility for comple ting
Reserve Deputy Sheriff evaluat ions to the regular officer for whom the
Reserve Deputy Sheriff is work ing or to the immediate supervi sor of the
unit to which the Reserve Deputy Sheriff is assigned.
IV. Evaluating On-Calls
A . Supervisors of On Call Deputy S heriffs shall evaluate them usin g the
Sheriff’s Employee Evaluation and Development System (SEEDS).
1. A copy of the SEEDS evaluation s hall be retained at the divisio n
l e v e l i n a n e m p l o y e e w o r k f i l e and a copy shall be sent to the
T r a i n i n g D i v i s i o n a n d one copy to Reserve Forces.
13/04 (Revised 2/05) 2
V. Who Evaluates Volunteers
A . Volunteer Reserve Deputy Sher iffs may be evaluated by:
1. A regular Deputy Sheriff of any rank (host officer) or
2. A supervisor within the rank str ucture of the Reserve Forces
VI. Volunteer Evaluating Requirement
A . Volunteer Reserve Deputy Sheri ffs must be evaluated each shift they
work. (See Exhibit “A”)
VII. Volunteer Evaluation Process
A .
Stage Description
1 Volunteer Reserve Deputy Sheriff provides an appraisal
form to the host officer for each shift worked
2 The host officer or supervisor completes the appraisal
making the necessary comments in order to document that the Reserve Deputy Sheriff i s performing at an appropriate
level.
3 The host officer forwards the appraisal to the Reserve
Office at the Special Operations Division/Volunteer Service
Bureau.
4 The Reserve Office at the Special Operations
Division/Volunteer Services Bu reau shall maintain files of
the appraisals for each Re serve Deputy Sheriff.
5 Once a year, the responsible Reserve Supervisor, within
the rank structure of the Reserve Forces, compiles the information from the accu mulated appraisals and
generates an annual Reserve Performance Summary
(Exhibit B) for each Re serve Deputy Sheriff.
Note: The Reserve Supervisor may contact the host
officers in order to confirm the yearly summary is an accurate reflection of the Rese rve Deputy Sheriff’s yearly
performance.
6 The Reserve Office of the Special Operations
Division/Volunteer Services Bureau shall maintain the
volunteer Reserve Deput y Sheriff’s files.
13/04 (Revised 2/05) 3 SACRAMENTO COUNT Y SHERIFF’S DEPARTMENT
Special Operations Divisi on/Volunteer Service Bureau
Reserve Performance Appraisal
RESERVE NAME (Last, First) Badge No. Res. Rank P.O.S.T. Cert Level
Duty Assignment Date Evaluating Officer Badge No.
Instructions:
Based upon the Evaluating Offi cer’s best judgment, supported by both personal observations and supporting
documentation, rate the reserve deputy in each of the categorie s. The rating is N/A for not applicable or not observed,
IMP for Needs Improvement/Does NOT Meet Standards, SAT for Satisfactory/Meets Standards and EXC for Exceeds
Standards. Any rating of IMP or EXC requires an explanation in the Comments section.
APPEARANCE N /A
IMP
SAT EXC
1. General Appearance
RELATIONSHIPS
2. Acceptance of Supervision, Feedback and Instruction
3. Attitude and Aptitude Toward Police Work
KNOWLEDGE
4. Department Policies and Procedures
5. Laws
PERFORMANCE
6. Report Writing
7. Field Performance
8. Officer Safety
CUSTOMER SERVICE
9. With Citizens in General
10. With Ethnic Groups Other than Own
11. With Other Department Members
COMMENTS:
RESERVE OFFICER D a t e EVALUATING OFFICER
Date
13/04 (Revised 2/05) 4SACRAMENTO COUNTY SH ERIFF’S DEPARTMENT
Special Operations Division/Volunteer Services Bureau
Reserve Performance Appraisal
The following definitions are to be used when rating a reserve deputy in each of the performance categories. Using these
guides, program standardization and rating consistency result, with sufficient flexibility to s elect the most suitable rating.
APPEARANCE : Evaluates physical appearance, dress, demeanor.
IMPROVEMENT NEEDED: Uniform wri nkled, fits poorly and/or improp