Policy Text
12/01 (R EV1/20 ) Page 1 of 8
Promotion and Request for Reassignment Process
The purpose of this General Order is to establish procedures for the promotion
and/or request for assignment of personnel within the Sacramento County
Sheriff’s Office .
I. Promotions
A. Promotional openings in the Sacramento County Sheriff’s Office
shall be filled from the certified lists of eligible candidates provided
by the County of Sacramento Employment Office.
B. Selection procedure:
1. Selection shall be made of any candidate from the top
three ranks of the eligible list.
2. Selection need not necessarily proceed according to
seniority or an individual’s order of placement within any of
the top three ranks.
3. A new rank shall not be opened until all candidates in one
of the top three eligi ble ranks are cleared.
C. The following information shall be reviewed and considered before
promotions are made:
1. The individual’s divisional personnel file
2. Commendations and awards
3. Sustained disciplinary actions
4. Promotional reports and recommendations prepa red by the
individual’s immediate supervisor and/or division
commander
D. The Sheriff shall be the final authority for selecting eligible
candidates to be promoted.
12/01 (R EV1/20 ) Page 2 of 8 E. Promotions which entail a transfer into this department from
another department shall not be made until successful completion
of necessary background investigations which may include drug
testing, psychological screening and computer voice stress analysis
testing.
F. Approved promotions shall be published in a Personnel Order
signed by the Sheriff or Undersheriff.
II. Request for Assignment
With the 2005 implementation of the automated processes for requesting a
transfer (including Patrol Rotation) and announci ng a position, reassignment
requests are now controlled via the department’s secured Intranet web site for
select positions . The following procedures apply to employee -initiated
Intradepartmental reassignment requests unless departmental needs dictate
otherwise or it conflicts with an applicable labor agreement :
1. The division commander shall have the authority to deny
and request name removal from a ny transfer request
because of time c ommitment to current assignment,
pending disciplinary actions , or Person nel Improvement
Programs.
2. The Sheriff shall be the final authority for the assignment of
employees.
B. All transfers/reassignments will be published in a Personnel Order
signed by the Sheriff or Undersheriff.
III. Request for Transfer
A. Initiating a Request for Transfer
1. All Requests for Transfer will be initiated from the
Department’s secured Intranet web site.
a. Employees may select up to four specific job
assignments. Upon submission of one or more
Request for Transfer , the employee’s name will be
added to an automated Request for Transfer list,
sorted by seniority of rank date. This is a working list
for departmental supervisors and managers to assess
the level of interest in various positions. Inclusion of
an employee’ s name on the Request for Transfer list
does not guarantee reassignment.
12/01 (R EV1/20 ) Page 3 of 8
(1) The request will remain in effect for 90
days from the date of electronic
submission, after which the request will be
automatically removed from the system.
(2) An employee may update , renew, or
modify their request at any time. These
update s will override prior requests.
(3) The employee will be notified via
departmental email 30 days prior to the
request expiration date at which time the
employee may, if desired, resubmit a new
Request f or Transfer.
(4) 14 days before the request expiration date
a second departmental email will be sent
to the employee as a reminder to take
action.
(5) If the employee does not renew their
Request for Transfer a third departmental
email will be sent THE DAY AFTER the
employee’s name has been removed from
the transfer list.
(6) If the employee intends to stay on the
transfer list, he/she must renew their
request by resubmitting a Request for
Transfer before their name is removed
from the transfer list.
2. Selecting a non-management employee from a Request for
Transfer list: The transfer of deputy sheriffs to any of the
following assignments: Airport Divis ion, Security Services
Bureau, Court Security Division, Folsom Dam Security
Bureau , Communi cation Center, Work Release Division,
Corrections (Main Jail and RCCC), Rancho Cordova Police
Department (excluding traffic assignments), and Field and
Investigative Services shall be made as follows:
a. Positions shall be filled from the list of candidates on
the Request for Transfer list. Seniority shall be the
primary consideration on transfers; however, the
12/01 (R EV1/20 ) Page 4 of 8 division commander and Sheriff have the final
authority on departmental assignments.
b. Division commanders from contract assignments may
select personnel from the top th ree candidates by
seniority .
c. If a Division Commander has cause to exclude the top
three employees from consideration, with their Chief
Deputy’s approval, they may select the next employee
on the list. In the event that an employee is not
selected on a se niority basis from the Request for
Transfer list, the employee shall have the opportunity
to ask for an explanation from the division
commander selecting a transferring employee .
3. Selections to the Rancho Cordova Police Department shall
be in accordance with the MOU between