Policy Text
Fiscal Bureau Page 1 of 2 12/01 (NEW 10/18)
OPERATIONS ORDER
Safe Procedures – Fiscal Bureau
The purpose of this Operations Or der is to standardize the proc edures for utilizing the
Fiscal Safe. I. Purpose
A. The Fiscal Safe is utilized to store checks and documents pe rtaining to the
Fiscal Bureau.
II. Procedure for Accessing the Fiscal Safe
A. Access to the Fiscal Safe is lim ited to personnel within the Fiscal Bureau.
Designated personnel will be assigned as Com bination Holders, w ho can
provide access to the safe if a ccess is needed by Fiscal person nel. For a
list of the designated personnel, w ho are identifi ed as Combina tion
Holders to the Fiscal Safe, employees should contact the Chief of
Departmental Administrative Services.
B. Those employees who are designa ted as Combination Holders of the
Fiscal Safe, shall never provide the combination to anyone.
C. Employees who have original c hecks or other items to be put into the safe
need to make arrangements with the assigned personnel, with acc ess to
the combination, to have item s locked up prior to the end of th e day, but
no later than 4:00 p.m.
D. In some instances, the 4:00 p.m. deadline ma y be earlier due to staff
absences. Be sure to communicate early with one of the Combina tion
Holders if you anticipate you will have items that will need to go into the
safe.
E. The safe should only be opened in the presence of two people . This
applies to both putting items in to the safe and taking items ou t of the safe.
The second person does not need to be one of the Combination Ho lders.
F. Items placed into the safe need to be placed in a sealed env elope with the
name of the person putting the it ems in and the date the items were
placed into the safe.
Fiscal Bureau Page 2 of 2 12/01 (NEW 10/18) References: None
Attachments: None
Related Orders: Operations Order 12/02 Fisca l - Check Log Procedures