Policy Text
1 11/07 ሺREV 6/98ሻ
PERFORMANCE EVALUATIONS OF REGULAR EMPLOYEES
THE PURPOSE OF THIS ORDER IS TO DEFINE THE REQUIREMENTS AND PRO CEDURES FOR EVALUATING THE
PERFORMANCE OF DEPARTMENTAL EMPLOYEES .
I.
GENERAL
ALL EMPLOYEES OF THE SHERIFF 'S DEPARTMENT ARE SUBJECT TO PE RIODIC EVALUATIONS OF THEIR
WORK PERFORMANCE . EACH EMPLOYEE SHALL BE EVALU ATED BY AN IMMEDIATE SUPERVISOR .
PROBATIONARY EMPLOYEES SHALL BE EVALUATED THREE TIMES DURING T HEIR PROBATIONARY
PERIOD AND PERMANENT EMPLOYEE S SHALL BE EVALUATED ANNUALLY , ON THEIR ANNIVERSARY
DATE IN CLASSIFICATION .
A. PROBATIONARY SERGEANTS AND NON ‐SWORN SUPERVISORS SHALL BE REQUIRED TO
SUCCESSFULLY COMPLETE THEIR RESP ECTIVE PROBATIONARY TRAINING AN D EVALUATION
PROGRAMS AS OUTLINED IN THE SUPPLEMENT TO THE SHERIFF ’S EMPLOYEE EVALUATION
AND DEVELOPMENT SYSTEM HANDBOOK .
B. ALL EMPLOYEES SHALL BE EVALUATED WHENEVER THEY ARE TRANSFERRED TO ANOTHER
DIVISION. THIS PERFORMANCE EVALUATION REP ORT SHALL BE PREPARED BY THE L OSING
DIVISION AND WILL ACCOMPANY THE DIVISIONAL PERSONNEL FOLDER WIT H THE PERSONNEL
TRANSFER FORM . IF THE CHANGE IN DIVISION IS THIRTY ሺ30ሻ DAYS PRIOR TO OR THIRTY
ሺ30ሻ DAYS AFTER THE ANNUAL EVALUATION DUE DATE , THE ANNUAL EVALUATION WILL
COUNT AS BOTH THE ANNUAL AND THE REASSIGNMENT EVALUATION .
C. A SPECIAL EVALUATION WILL BE COM PLETED WHENEVER SPECIAL CIRCUMS TANCES EXIST
WHEREBY IT IS IN THE BEST INTERE ST OF THE EMPLOYEE OR THE DEPAR TMENT TO DO SO .
D. PERFORMANCE EVALUATIONS WILL CONSIST OF A PRE ‐EVALUATION MEETING , A WRITTEN
PERFORMANCE EVALUATION , AND A POST ‐EVALUATION MEETING .
II. THE PRE‐EVALUATION MEETING
THE PRE‐EVALUATION MEETING SHALL BE HELD PRIOR TO THE EVALUATION DUE D ATE ሺDATE IN
CLASSIFICATION ሻ. DURING THE PRE ‐EVALUATION MEETING , THE SUPERVISOR SHALL MEET WITH THE
EMPLOYEE AND DISCUSS JOB PERFORMANCE EXPECTATIONS , STANDARDS OF CONDUCT , T H E
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11/07 ሺREV 6/98ሻ EMPLOYEE 'S CONTRIBUTIONS , AND THE STATUS OF OBJECTIVES SET DURING THE LAST RATING PERIOD .
ALSO, A NEW PERFORMANCE PLAN SHALL BE E STABLISHED FOR THE NEXT RATIN G PERIOD.
III. THE WRITTEN EVALUATION
FOLLOWING THE PRE ‐EVALUATION MEETING , THE SUPERVISOR SHALL COMPLETE THE WRITTEN
EVALUATION . THE WRITTEN EVALUATION CONSISTS OF THREE PARTS . PART I IS THE PERFORMANCE
EVALUATION REPORT , PART II IS THE EMPLOYEE 'S PERFORMANCE PLAN AND PART III IS THE
SIGNATURES AND APPROVALS PAGE . THE WRITTEN EVALUATION SHA LL BE COMPLETED USING THE
COMPUTERIZED S .E.E.D.S. PERFORMANCE EVALUATION PROGRAM . THE COMPLETED EVALUATION
SHALL BE FORWARDED FOR REVIEW , SIGNATURES , AND COMMENTS FROM TWO LEVELS OF REVIEW
ABOVE THE RANK OF THE EVALUATING SUPERVISOR . ALL EMPLOYEES SHALL BE RATED IN RATING
FACTORS 1 THROUGH 15. ALL SUPERVISORS AND MANAGERS SHALL BE RATED IN RATING FACTOR S 1
THROUGH 19.
IV. THE POST‐