Policy Text
Page 1 of 2 11/01 (REV 11/17)
Notification of Change of Address , Phone Number, or Emergency C ontact Data
The purpose of this General Order i s to define responsibilities for notice of changes to
an employee’s home address, mai ling address, telephone number, or emergency
contact data. I. Policy
All Sheriff’s Department pers onnel are responsible for maintain ing current physical
home address, mailing address, telephone number(s) and emergenc y contact
information II. Procedure
A. Employees with access to MyS acCounty are to enter any change s to their
physical home address, mailing addr ess (if different) and emerg ency
contact information within five ( 5) working days in Employee Se lf Service
(ESS).
B. Employees (such as contractor , volunteers, reserves, etc.) w ithout access
to Employee Self Service shall complete the Employee Status/His tory
form 7400 Form 128 (Appendi x A) within five working day of when the
information changed. Submit the fo rm to the Human Resources Bu reau.
C. The Human Resource s Bureau is responsible for entering emplo yees’
change of physical home addre ss, mailing address, telephone num ber(s),
and/or emergency contact informa tion into the COMPASS payroll s ystem
for those who don’t have a ccess to MySacCounty ESS.
D. The Technical Services Bureau is responsible for ensuring th e Sheriff’s
Department Employee Directory i s updated with current physical home
address, mailing address, telephone numbers and/or emergency co ntact
information from the data in t he COMPASS payroll system and the
Sheriff’s Personnel Database.
E. Department Personnel are not authorized to use the business address
and/or telephone number of any Sheri ff’s Department facility as a personal
address.
1. Exception: General Orders pertaining to Accident and/or
Illness/Injury Reports.
Page 2 of 2 11/01 (REV 11/17)
Any individual preparing a Driver’s Report of Accident, a
Supervisor’s Report of Illness/In jury, and Employer’s Report of
Occupational Injury or Illness , or a Casualty Report, is instru cted to
use the Sheriff’s Department address and telephone number
whenever the employee’s home address or telephone number is
requested.
Appendices: Appendix A – Employee Status/History form (7400-128 ) (re
11/7/2017)