Policy Text
Destruction of confidential documents
Purpose of the
order The purpose of this order is to d efine confidential documents a nd establish a
policy for their handlin g and destruction.
Definition of
confidential documents The following list defines confidential documents.
A. Official reports prepar ed by Department personnel.
B. Orders, bulletins, and memorandums prepared and disseminated by
Department personnel.
C. Computer printouts of Department activities.
D. Criminal printouts of Department activities.
E. Xerox co
pies of above materials.
Responsibility for
confidential documents The following list describes th e policy regardi ng responsibilit y for
confidential documents.
A. Division personnel shall be respons ible for the handling and se curity of
confidential documents unde r their control.
B. This responsibility continues until the documents are placed in to the
proper destruction contain ers or places of origin.
C. Only full-time Division personnel shall retrieve criminal offen der record
information from the D1-CRT terminal.
D. Sections 11140-11144 PC defines and restricts the use and
dissemination of criminal offe nder record information.
E. Violation of these sections is a misdemeanor, punishable accor ding to
law.
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Destruction of confidential documents, Continued
Policy regarding
destruction of confidential documents The following list describes the policy regarding destruction o f confidential
documents.
A. Confidential documents and crime reports shall not be placed in regular
waste receptacles for disposal.
B. Officer should make every attempt to shred the documents in the
shredding machines located in the Xerox room and the computer r oom.
C. When time does not allow for suc h disposal, the confidential wa ste shall
be placed in the canisters "CONFIDENTIAL DESTRUCTION" at
several locations the facilit
y.
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