Policy Text
8/06 ሺNEW 8/98ሻ
REPORTING OF DAMAGE TO CITIZEN ’S PROPERTY CAUSED BY SHERIFF ’S DEPARTMENT PERSONNEL IN THE
LINE OF DUTY
THE PURPOSE OF THIS ORDER IS TO ESTABLISH A PROCEDURE AND GUIDE LINES FOR THE REPORTING OF
DAMAGE TO THE PROPERTY OF CITIZENS BY SHERIFF ’S DEPARTMENT PERSONNEL IN THE REGULAR COURSE
AND PERFORMANCE OF THEIR DUTIES . THIS PROCEDURE WILL ASSIST RISK MANAGEMENT TO EVALUATE THE
TRUE NATURE AND EXTENT OF THE DA MAGE IN THE EVENT A CLAIM IS FI LED. THIS WILL ALSO ASSIST RISK
MANAGEMENT IN DETERMINING FALSE OR EXAGGERATED CLAIMS OF PROPER TY DAMAGE .
I. EMPLOYEE RESPONSIBILITIES
A. WHEN AN EMPLOYEE OF THIS DEPARTMENT CAUSES DAMAGE ሺOTHER THAN A VEHICLE
ACCIDENT SEE G .O. 6/03ሻ TO CITIZENS ’ PROPERTY THE EMPLOYEE SHALL COMPLETE AN IDC
SETTING FORTH A DETAILED DESCRIPTION OF THE DAMAGE , THE CIRCUMSTANCES WHICH
CAUSED THE DAMAGE AND THE NAME OF THE PROPERTY OWNERS AND ALL K NOWN
WITNESSES .
B. THIS IDC SHALL BE COMPLETED AND GIVEN TO THE IMMEDIATE SUPERVIS OR PRIOR TO THE
END OF THE EMPLOYEES SHIFT O N WHICH THE DAMAGE OCCURRED .
II. SUPERVISOR RESPONSIBILITIES
A. THE SUPERVISOR SHALL REVIEW THE IDC TO DETERMINE IF THE CONTEN T IS SUFFICIENT TO
PERMIT RISK MANAGEMENT TO MAKE A DETERMINATION AS TO THE CLAIM .
B. INSURE PHOTOGRAPHS OF THE DAMAGE WERE TAKEN AND INCLUDED IN THE REPORTS
WHERE APPROPRIATE .
C. FORWARD A COPY TO THE COUNTY RISK MANAGEMENT OFFICE WITHIN 72 HOURS OF THE
DATE THE DAMAGE WAS CAUSED .
D. SEND A COPY TO THE DIVISION COMMANDER .
E. FORWARD THE REPORTS TO LEGAL AFFA IRS TO BE MAINTAINED PENDING C ITIZEN ’S FILING
OF A CLAIM .