Policy Text
CORRECTIONAL SERVICES Page 1 of 2 8/03 (REV 7/07)
MJ/RCCC
OPERATIONS ORDER
Corrections Cashier
The purpose of this Order is to outline the procedures for the Cashier positions at the
Main Jail and the Rio Cosumnes Correctional Center (RCCC).
I. Policy
The Main Jail and RCCC Cashiers are responsible for the collection and distribution of
funds related to the Inmate Trust accounts. Cash handling proc esses are to be in
accordance with G eneral Order 16/14.
II. Cashier Duties and Procedures
A. The Cashier shall count and verify all funds received and sh all report any
unresolved shortage or overage to their immediate supervisor.
Accounting errors shall be corrected and fully documented by th e
responsible party.
B. The Booking Supervisor will sign the Cashier’s balance sheet w h e n a
Cashier has finished using a cash drawer.
1. If a drawer has a shortage or overage greater than ten dolla rs ($10)
at the completion of a shift, an Inter-Departmental Corresponde nce
(IDC) shall be completed explaining the reasons for the error. The
IDC shall then, throu gh the Cashier’s immediate supervisor, be
forwarded to the Division Commander who may decide to open an
investigation.
2. Discrepancies of greater than $100 shall require further act ion and
an investigation as specified in Departmental General Order 16/ 04
“Cash Shortage and Ov erage Procedures.”
C. The cashier shall accept money from the public for incarcera ted
Sacramento County prisoners. The money may be in the form of c ash,
money order, ATM transactions or other departmentally approved forms of
money transfer.
1. Inmates may receive funds via US Mail. Al funds received vi a US
Mail are to be forwarded to the cashier as described in Operati ons
Order 6/15, Prisoner Correspondence.
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MJ/RCCC III. Supervisor Responsibilities
A. Booking Records supervisors and/or sworn supervisors shall b e
responsible for monitoring staff a ssigned to cashier duties.
B. A supervisor shall be present when a cashier inventories a d rawer at the
beginning and ending of a shift o r when there is a change in ca shier.
C. Unusually large transactions should be supervised by a custo dy
supervisor.
Appendices: None
Related Orders: General Orders: 16/04, Cash Shortage and Overage Procedures;
16/14, Cash Handling Procedures
Operations Orders: 4/03, Priso ner Clothing, Property, and Fun ds;
4/10, Property and Money Return and Release Procedures; 6/15,
Prisoner Correspondence
References: None