Policy Text
CORRECTIONAL SERVICES Page 1 of 3 8/02 (REV 7/07)
MJ/RCCC
OPERATIONS ORDER
Inmate Trust Fund Credits and Debits
The purpose of this Order is to outline the procedures for mana gement and accounting
of all funds and procedures relat ing to the Inmate Trust Fund a t the Sacramento County
Main Jail and the Rio Cosumnes Correctional Center (RCCC).
I. Policy
The Main Jail and RCCC Inmate Trust Accounts Office staff is responsible for the
maintenance and operation of the individual Inmate Trust Fund a ccounts. Money
credited and debited to inmat e trust accounts will be thoroughl y tracked and recorded.
Staff will adhere to accounting guidelines accepted by state la w and county procedures.
Budgetary approval and processes are to be in accordance with G eneral Order 01/22.
Cash handling processes shall be in accordance with General Ord er 16/14.
II. Inmate Trust Fund Credits
A. Prisoner’s monies shall be accounted for and received using appropriate,
state mandated guidelines and prac tices. All handling of cash will be in
accordance with procedures detailed in Operations Order 8-03,
Corrections Cashier and General Order 16/14, Cash Handling
Procedures .
B. Funds treated as cash shall be placed in on a prisoners’ ind ividual Inmate
Trust Fund. The Cashier will po st the money on the prisoner’s account
using the ARAMAR K ACTFAS system.
1. Funds treated as cash include the following:
a. United States issued cash and coins
b. Money orders
c. Cashier’s checks
d. Government transfer checks
e. ATM deposits done thr ough authorized personnel
C. Money orders, cashier’s che cks, and government transfer chec ks shall be
treated as cash. Foreign cash, personal checks, payroll checks , and non-
transfer Government checks sha ll be treated as the prisoner’s p ersonal
property.
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MJ/RCCC 1. All money orders, cashier’s checks, and government transfer
checks shall be endorsed prior to being deposited to the individual
inmate’s trust account.
2. Any of the above items that are received in the mail must be
forwarded to the prisoner’s housi ng unit for signature by the
prisoner before being forwarded to the cashier’s office.
3. Any of the above items received from the public by the cashi er
must be sent to the prisoner’s housing unit for signature by th e
inmate before deposit. Any money orders received by the cashie rs
that are lacking endorsement wi ll be returned to the appropriat e
floor.
a. If the inmate refuses to endorse the money order it will be
recorded on the prisoners Pr operty Clothing Record (PCR)
before being placed on t he prisoner’s property.
D. All inmate funds received durin g the booking process are to be handled
according to procedures outlined in Operations Orders 8-03 and 4-03
Prisoner Clothing, Property and Funds.
III. Inmate Trust Fund Debits
A. Inmate debits shall be in the following forms:
1. Commissary sales, cash releases, payments to the courts, cou nty
provided services, error correction, transfers/releases from cu stody
and any other authorized payment. Any release of funds will fo llow
procedures outlined in Operations Order 4-10, Property and
Money Return and Release.
2. A prisoner is allowed one (1) money release from their accou nt per
custody period. The prisoner mus t approve and sign the release to
persons not in custody. The per son receiving the money may not
be: jail staff, other inmates o r anyone released from custody l ess
than thirty days prior to the transfer. Transfers greater than $20.00
will be issued in check form.
a. The person receiving the m oney shall present approved
photo identification. The transfer may not occur on the same
day the inmate receives commissary.
3. An inmate’s trust account may be debited for applicable serv ices
rendered by the county: Notary f ees, special clothing, bail,
vandalism/damaged property replacem ent, pro-per filing fees and
other approved costs.
4. An inmate’s trust fund account may be debited for medical an d
dental service. A fee of $3.00 will be charged for each medica l or
dental visit. If an inmate has less than $3.00 on his account, the
total amount available will be debi ted to cover the medical vis it.
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MJ/RCCC
a. Federal inmates will be charged for these services pursuant
to the Federal Prisoner Health Care Co-payment Act of
2000, held effective October 17, 2000.
5. Inmates transferred to other institutions shall have a check issued
in the amount of the inmate’s trust account balance to be given to
the target county.
6. Upon release a prisoner will receive the balance of the fund s in
his/her trust account.
7. Unclaimed funds from inmates out of custody for greater than one-
hundred eighty (180) days shall be transferred to an unclaimed
funds account to be managed by the Sacramento County
Treasurer.
IV. Inmate Trust Fund Records
1. The Trust Accounts