Policy Text
CORRECTIONAL SERVICES Page 1 of 2 8/01 (REV 7/07)
MJ/RCCC
OPERATIONS ORDER
Inmate Welfare Fund Credits and Debits
The purpose of this Order is to outline the policy for manageme nt and accounting of all
funds and procedures relating to the Inmate Welfare Fund at the Sacramento County
Main Jail and the Rio Cosumnes Correctional Center (RCCC).
I. Policy
The Main Jail and RCCC Inmate Trust Accounts Office staff is responsible for the
maintenance and operation of the Inmate Welfare Fund. This fun d will use accounting
g u i d e l i n e s a c c e p t e d b y s t a t e l a w a n d c o u n t y g u i d e l i n e s . B u d g e tary approval and
processes are to be in accordanc e with General Order 01/22. Ca sh handling processes
are to be in accordance with Ge neral Order 16/14. Money credit ed and debited to the
Inmate Welfare Fund will be t horoughly tracked and recorded.
II. Inmate Welfare Fund Credits
A. The commissary vendor will provide a weekly invoice of all s ales and
commissions to the Inmate Trust Accounts Office. The designate d
amount of the total sales shall be credited to the Inmate Welfa re Fund.
B. The inmate telephone vendor will provide an invoice of all s ales and
commissions to the Inmate Trust Accounts Office. The designate d portion
of the total sales shall be credi ted to the Inmate Welfare Fund .
C. A portion of medical and dent al fees will be allocated to th e Inmate
Welfare Fund.
III. Inmate Welfare Fund Debits
A. All expenditures are to follow guidelines in General Order 0 1/22, Inmate
Welfare Fund Expenditure. The Inmate Welfare Fund will provide funds
for the salaries of various jail staff. This includes the Recr eational Staff,
Religious Services, Education, Law Library, Social Workers, and o t h e r
approved support positions. Expenditures are limited to items or
programs directly applicable to in mate programs, activities and related
items.
CORRECTIONAL SERVICES Page 2 of 2 8/01 (REV 7/07)
MJ/RCCC B. The Inmate Welfare Fund will pay for the supplies and equipm ent needed
to run the Recreational Program, Social Services, Law Library, Education,
DVHU, and other approv ed IWF programs.
IV. Inmate Welfare Fund Records
A. The Trust Accounts Office staff is responsible for the maint enance of the
records of the Inmate Welfare Fund. This section will keep ade quate
records so that these funds can be audited for up to five (5) y ears.
B. The facility Fiscal Manager and the Inmate Welfare Fund Purc hasing
Officer will maintain records of the Inmate Welfare Fund purcha sing for
five (5) years.
Appendices: None
Related Orders: General Orders: 16/04, Cash Shortage and Overage Procedures;
16/14, Cash Handling Procedures
Operations Orders: 4/03, Priso ner Clothing, Property, and Fun ds;
4/10, Property and Money Return and Release
References: None