Policy Text
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MJ/RCCC
OPERATIONS ORDER
Classified Documents
The purpose of this Order is to standardize procedures when dea ling with and disposing
of classified documents at the Main Jail and the Rio Cosumnes Correctional Center
(RCCC).
I. Policy
The Main Jail and RCCC shall securely maintain and properly dis pose of all classified
d o c u me n ts . A n y d oc u me n t th a t c o n ta i n s th e p e rs o na l i n fo rma tio n for staff members
shall be secured from public a ccess. Any document that conta ins confidential
information will be secured from unauthorized access.
II. Classified Documents
A. Classified Documents regardi ng prisoners are non-public reco rds which
consist of, but are not limited to, the following:
1. Criminal offender records and other official reports prepare d by
department personnel relating to o ffenses, arrests or warrants.
2. Classification, discip linary, or health records.
3. Computer printouts of fac ility activities and schedules.
4. Photocopies o f any of the above.
5. Memorandums, letters or bulleti ns regarding any of the above .
B. Classified Documents involvi ng facility or department person nel are non-
public records which consist of, b ut are not limited to, the fo llowing:
1. Personal information or personnel records.
2. Computer printouts, department al correspondence, or facility
procedures and schedules.
3. Photocopies o f any of the above.
C. All facilities shall dispose of classified documents in such a manner that
the identities of subjec ts cannot be ascertained.
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MJ/RCCC D. Regular facility trash and non-classified documents shall no t be disposed
of in classified waste receptacles.
III. Destruction of Classified Documents
A. A “Classified Waste” container or a shredder shall be locate d in each area
where a computer and/or photocopy machine is located.
1. Main Jail and RCCC personnel shall utilize these containers for
disposal of all classified info rmation, including photocopies.
B. The day watch officer supervising the cleaning crew shall be responsible
for the collection of “Classified Waste”.
1. Each “classified waste” rec eptacle shall be lined with a pla stic bag.
2. All collected classified waste shall be taken to the Fiscal Office to
be temporarily stored.
3. Custody staff working in the fiscal office shall establish a schedule
for pick up by the disposal company under contract.
C. Certain classified documents for both facilities are stored, processed, and
destroyed by the Archives unit at the Main Jail.
Appendices: None
Related Orders: General Order 16/09, Confiden tial Wastepaper Destruction
Operations Order 5/12, Archives Unit
References: None