Policy Text
Property booking procedures
Purpose of the
order The purpose of this order is to d escribe the procedures used to book
property and evidence into the Sheriff’s De partment’s custod y.
Property report
policy A property report with a detailed description of each item to b e booked,
including serial number and other distinctive markings, shall a ccompany all
booked property.
A. Distribution of pr operty report:
1. White copy - Records Bureau
2. Pink and Yellow copies – Property
3. Gold co py - Citizen.
Use of report
numbers for property booked as evidence The following lists describe the policy regarding recording rep ort numbers
for property booked as evidence.
A. A report number is required when property is booked as evidence ,
recovered stolen, or for safekeeping.
B. The owner of the property must be known before the safekeeping status
is used.
C. Report numbers shall be recorded on property reports prior to p lacing
property into a property locker or booking it in at the Propert y
Warehouse.
D. Without the report number, the Property Warehouse will not acce pt the
property.
Additional
reports Under unique circumstances, the need might occur for the issuan ce of an
additional report number. In such instances, the officer shall contact the
Records Bureau and obtain the a dditional report number.
A. T h e o f f i c e r s h a l l s u p p l y t h e R e c o r d s B u r e a u w i t h t h e f o l l o w i n g
information: 1. type of crime
2. suspect and victim names and addresses,
3. the master report number
4. circumstances of the case
5. officer's name and badge number
B. If issued, the new report number shall be entered on all copies of the
re
port with the master re port number cross-referenced.
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Property booking procedures, Continued
Use of report
numbers on property seized under a search warrant The following lists describe the pr ocedure to follow when seizi ng property
under the authority of a search warrant.
A. When property is seized under the authority of a search warrant , the box
at the top of the property receip t shall be checked indicating such.
B. Once the search warrant is returned a copy of the search warran t return
and a list of all items sized under authority of the search war rant shall
immediately be sent to t he property warehouse.
C. The report number issued at the onset of a case shall be utiliz ed as the
master report number throughout the investigation.
D. A new report number is not necessary for a search warrant, addi tional
charges, or multiple victims, which pertain to the original rep ort.
E. Thorough and concise supplemental reports shall be completed an d
attached to the master re port.
Use of report
numbers regarding found property The following list describes the procedure for handling found p roperty.
A. Found property WILL NOT be issued a report number unless
connected to specific evidence , indicate on the report.
B. Otherwise, it will be de posited into a common account.
Booking guns The following lists describe the procedure to follow when booki ng guns.
A. Guns must be unloaded and individually tagged with a completed
property tag.
B. Include the item numbers from t he Property Receipt/Report on th e tag.
C. Guns are not to be booked in a container or bag unless ID work is
required.
D. A gun requiring ID work shall be unloaded and placed in a separ ate bag
or container.
E. This bag or container sha ll clearly indicate:
1. The contents is a gun
2. The gun is unloaded
3. The name and badge number of the officer who
4. verified the gun was unloaded
5. The SSD report number
6. The property Receipt/Report item number
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Property booking procedures, Continued
Procedure for
property booked for destruction The following lists describe the procedure for booking property for
destruction.
A. All contraband, such as marijuana, narcotics, etc., which will not be
used as evidence and where ownership cannot be proven, shall be
booked for destruction.
B. Contraband WILL NOT be issued a report number (accountability for
contraband will be maintaine d by the Property Warehouse).
C. Officers shall not dispose of or destroy confiscated contraband by any
other method.
Use of property
envelopes and bags The following lists describe the procedure for using property e nvelopes and
bags when booking property.
A. Property marking of booking containers, i.e. bags and envelopes , is of
the utmost importance.
1. Each officer shall assure containe rs clearly reflect which item s from
the property report are contained therein, along with the repor t
number.
2. This shall be done by writing the report number on the containe r
along with the appropriate item nu mber(s) from the property rep ort.
3. The property report is then to be attached to the container.
B. Each item should be listed separ ately in numerical sequence.
C. If additional property reports are needed to complete the inven tory,
continue on with the numerical sequence, i.e. page 1, items 1 t hrough
10; page 2, items 11 through 20.
D. If a