Policy Text
Detective Division Page 1 of 3 4/05.0 (REV 1/90)
CASE CLEARANCE
The purpose of this order is to e stablish the criteria for case clearance in the Detective
Division. I. General
A. Case clearance shall be repor ted on a non-arrest clear-up re port or an
arrest clear-up report, as appr opriate, in accordance with the instructions
contained in the Department’s R eport Writing Manual. A clearan ce report
shall be made whenever a case is brought to a conclusion and t he need
for investigation no longer exi ts. Officers clearing reports s hall:
1. Ensure that the victim has been notified of case clearance a nd
disposition.
2. Include a narrative statemen t in the synopsis section of the reasons
for clearance and the fact that th e victim has been notified.
II. Clearance Categories
Clearance categories shall be det ermined in accordance with the following:
A. Arrest
A person must have been physica lly arrested for the offense an d booked
or cited. In the case of juven iles cited, the clearance shall be made by the
Child Abuse Bureau. Juveni le arrests shall be coded:
1. In Custody: This category app lies only when a juvenile is ta ken into
physical custody and booked at the Juvenile Center.
2. Cancelled by Parent: This c ategory applies when the parent o r
reporting person cancels the r eport and desires no further acti on.
3. Counsel and Release: This cate gory is to be used by the Chil d
Abuse Bureau only. It applies to j uvenile citation offenses han dled
within the Sheriff’s Department.
Detective Division Page 2 of 3 4/05.0 (REV 1/90)
4. Probation: This category is to be used by the Child Abuse Bu reau
when juvenile citation offenses are referred directly to the Pr obation
Department for final disposition.
B. Non-Arrest
The Reclassification/Non-Arres t Clear-Up form (7401 Form 104) i s used
when cases are reclassified or cleared by means other than arre st.
1. Reclassification: Enter the new crime title and appropriate Penal
Code Section in the space marked “Reclassification Only.” Prov ide
sufficient information to ident ify the original report and cla ssification.
State the reason for reclassify ing the report in the space mar ked
“synopsis.”
2. Clear-Ups: Non-arrest clear- ups would fall into one of three
categories:
a. Exceptional clearance, either adult or juvenile; the allowab le
reasons using Uniform Crime Repo rting System criteria are:
(1) Offender deceased. (2) Offender charged in a differ ent SSD case and will not
be charged in this case.
(3) Offender prosecuted by another jurisdiction.
(4) Victim refused to prosecute. (5) Extradition denied. (6) Juvenile offender counseled and released. Note : A request for an arrest warrant is not an allowable
means of exceptional clear-up.
b. Unfounded: The investigation must reveal:
(1) The acts alleged did not occu r or did not constitute a
crime.
(2) The incident did not occur.
c. Missing person clear-up, either adult or juvenile.
Detective Division Page 3 of 3 4/05.0 (REV 1/90) SACRAMENTO COUNTY SHER IFF’S DEPARTMENT
RECLASSIFICATION/NON-ARREST CLEARUP
ORIGINAL REPORT DATE ORIGINAL CRI ME SECTION F M ORIGINAL CRIME TITLE
V NAME (LAST, FIRST, MIDDLE) RESIDENCE PHONE BUSINESS PHONE
RESIDENCE ADDRESS BUSINESS ADDRESS/SCHOOL, IF JUVENILE
DOB AGE SEX RACE
S NAME (LAST, FIRST, MIDDLE) RESIDENCE PHONE BUSINESS PHONE
RESIDENCE ADDRESS BUSINESS A DDRESS/SCHOOL, IF JUVENILE
DOB AGE SEX RACE
CJIS X-REF ALIAS
20 □ADULT EXCEPTIONAL
CLEARANCE
40 □ JUVENILE EXCEPTIONAL
CLEARANCE
70 □UNFOUNDED
□ADULT – MP CLEAR UP
□JUVENILE – MP CLEAR UP
CLEARANCE DATE: REASON FOR EXCEPTIONAL CLEARANCE
□ OFFENDER DECEASED
□ OFFENDER CHARGED IN A DIFFERENT
SSD CASE AND WILL NOT BE CHARGED
IN THIS CASE
□ OFFENDER PROSECUTED BY ANOTHER
JURISDICTION
□ VICTIM REFUSES TO PROSECUTE
□ EXTRADITION DENIED
□ JUVENILE OFFENDER COUNSELED AND
RELEASED
□ BEYOND STATUTE OF LIMITATION
ADDITIONAL EXCEPTIONAL CLEARED REPORT(S)
RECLASSIFICATION ONLY
NEW CRIME SCTION F M NEW CRIME TITLE
ORIGINAL CRIME SECTION F M ORIGINAL CRIME TITLE
SYNOPOSIS
INVESTIGATING OFFICER BADG E DIVISION SUPERVISOR
PAGE OF
7401 form 104 [rev 11/87]