Policy Text
3/04 (rev. 08/03)
CIVIL DIVISION – LEVY PAYO FF CALCULATION PROCEDURES
I. Purpose
The purpose of this Operations Or der is to establish procedure s when calculating
payoffs on levy files.
II. Those employees not trained in calculating payoffs, shall f orward the request to
an employee who has t he appropriate training.
III. Payoff Requested in Writing
If the payoff for the request ed levy file i s under $10,000.00, the payoff will be
calculated using the CAS pay off field and reply to the request or. If the payoff is
$10,000.00 or over, the request, along with the levy file wil l be forwarded to the
Account Technician for calculation.
IV. Payoff Requested via Telephone
If the payoff for the request ed levy file i s under $10,000.00 the calculation shall
be made using the CAS payoff fi eld and reply to the requestor. If the payoff is
$10,000.00 or over, the call shall be tr ansferred to the Acco unt Technician, along
with the appropriate file info rmation. In the absence of the A ccount Technician,
the request shall be forwarded to the Records Manager.
V. Items to Verify When Providing a Payoff
The following items must be ve rified in CAS when providing pay off information:
All trip tickets have been post ed and the proper charges have been taken
The number of execution checks being held and available date f or
disbursement which will dete rmine the amount of check fees to b e added
Pertinent comments as to whet her the payment amount has been
modified
The date the requestor will be ma iling the check and add 10 da ys for
delivery and posting
Identify and mark in the payoff fi eld who is making the reques t