Policy Text
ID Bureau Page 1 of 4 2/18.0 (REV 8/77)
BUILDING SECURITY TAGS
The purpose of this procedure is to outline Sheriff’s Departmen t regulations regarding
the issuance of building securi ty tags and to establish Identif ication Section procedures
and responsibilities for issuanc e and handling o f the tags and tag request forms.
I. Building Security Tags
A. Building security tags sha ll be issued only on the basis of a properly
signed building security tag form. 1. New Sheriff’s Department personnel shall be issued buildin g
s e c u r i t y t a g s o n l y a f t e r approval of the Administrative Division
c o m m ander.
2. Persons not employed by t he Sheriff’s Department shall be issued
building security tags only a fter approval of the Patrol Div ision
C o m m a n d e r . B. Technical Services Divisi on, Identification Section, shall be responsible for
manufacturing building security tags. C. The Patrol Division comm ander shall be notified of lost or stolen building
security tags before re placement tags are issued.
D. Short term building security tags; i.e., technical advisors , contractors, etc.,
shall contain a 30-day suspense date printed on the tag. Stud ent/volunteer
interns shall be issued tags with a 90-day to 120-day suspens e date. The
Identification Secti on shall have a suspens e system and shall recover the
tags upon their expiration. E. Building security tags sha ll be issued to all individuals i n accordance with
the following color code:
Red Sworn Sheriff’s Department Personnel
Green Non-Sworn Sheri ff’s Department Personnel
Blue Non-Sheriff’s Department County Employees
who work in the Sheriff’s Building
White Other Authorized Personnel
ID Bureau Page 2 of 4 2/18.0 (REV 8/77)
II. Procedure
A. All persons shall present a properly completed and signed “ Building
Security Tag Request” form. Regular sworn and non-sworn full time
Sheriff’s employees and Sheri ff’s Reserves will be additional ly processed
pursuant to other procedures in this manual. B. On an ID-3 Polaroid, insert t he card marked “Sacramento Cou nty
Sheriff’s Department”. Type the person’s name and rank or tit le. If the
card is to have an expiration date, type on the lower portion in red
“Expires” and the dat e of expiration.
C. Insert card in the ID-3 Pol aroid camera and take two photog raphs using
the appropriate color-coded background. 1. Laminate one photo, attach a clip, and give it to the pers on.
2. Affix the second phot o to the insert card.
D. If the card has no expirati on date (full time sworn and non -sworn Sheriff’s
Department employees and reserves): 1. Attach the Building Secur ity Tag Request form to the appli cant
i n f o r m a t i o n f o r m f o r r o u t i n g t o t h e R e c o r d s S e c t i o n p u r s uant to the
p r o c edure for type of applicant. Doc uments will be filed in the
s u b j e c t ’ s p e r s onal history folder.
2. File the insert card in the Security ID file, alphabetical ly, by color
c ode.
E. If the card has an expirati on date (technical advisors, con tractors,
student/volunteer interns, etc.): 1. Stamp on the Building Se curity Tag Request form, “ To Requestor:
Please collect tag upon terminat ion or expiration and return to ID ”,
m a k e a c o p y o f the form and attach the orig inal to the insert card.
S end a copy to the requestor.
2. File the insert card and Building Security Tag Request for m in the
S e c u r i t y I D s u s pense file by day of the month the card expires.
F. ID personnel will check the suspense file daily for expired cards. If the
card has not been returned, the requestor will be asked to no tify ID
personnel of the card-holder’s status.
ID Bureau Page 3 of 4 2/18.0 (REV 8/77)
G. When tags are returned to ID f rom Sheriff’s employees (sworn , non-sworn,
and reserves), the return date shall be noted on the Building Security Tag
Request form in Records. The tag and insert card will then be destroyed.
H. Tags returned to ID with expi ration dates will be destroyed along with the
Building Security Tag Request form and insert card. I. Lost or stolen building secu rity tags will not be replaced u ntil the person
has advised the Patrol Divis ion commander and has obtained ano ther
completed and signed Buildi ng Security Tag Request form.
ID Bureau Page 4 of 4 2/18.0 (REV 8/77) SACRAMENTO COUNTY SHER IFF’S DEPARTMENT
PATROL DIVISION
BUILDING SECURITY TAGS
FROM:
TITLE:
REQUEST THE FOLLOWING NAMED INDI VIDUAL BE ISSUED A BUILDING