Policy Text
Field Services Page 1 of 2 02/15 (REV 4/04)
New Report Numbers
The purpose of this order is to define the procedure to be foll owed in obtaining new
report numbers prior to the repor t being submitted to a supervi sor for approval.
I. Requirement
All reports generated by personnel assigned to Field Services s hall have the
report number written on the orig inal report before it is submi tted to a supervisor
for approval. Officers will obtai n the new report number from either the
Communications Bureau or Recor ds Bureau, depending on the type of call.
II. Report Numbers Through Communications
Officers will obtain new report num bers from the Communications Bureau by
telephone under the following circumstances:
A. Robbery - This ensures that Co mmunications obtains all the n ecessary
information for a broadcast card.
B. All Vehicle Reports - (Stolen , Stored, and etcetera) - This assures that the
Communications Bureau obtains all the necessary information for entry
into the CLETS and NCIC computers (see Patrol Operations Order "Stolen
Vehicle Complaints").
C. Petty Thefts - Involvi ng the following thefts:
1. Vehicle Identificat ion Plates (VIN)
2. License plate registration tabs
3. License plates
This ensures that Communications obtains the information necess ary for
entry into the CLETS and NCIC com puters (see Patrol Operations Order
"Stolen Vehicles").
Field Services Page 2 of 2 02/15 (REV 4/04) III. Report Numbers Through Records
Officers will obtain new report num bers from the Records Bureau for reports
other than those set forth above.
IV. Special Circumstances
Officers shall contact the Records Bureau by telephone for a re port number
under any of the following situations:
A. Rape or Sexual Assault
B. Homicide
C. Missing Persons - This assure s that the Records Bureau obtai ns all the
necessary information for MUPS entry. Records will then supply the
MUPS File Control Number (FCN) to be noted in the officer's rep ort
D. Whenever it is advisable to keep the name of the Victim conf idential.
V. Information Requirements
In all cases, officers will be prepared to supply the following information to either
the Communications or Records Bu reau for that particular type o f report. The
information requested in shown in o rder of entry into the compu ter.
A. Type of crime or incident
B. Crime title (if applicable)
C. Victims or reporting pers on's name and date of birth.
D. Name and date of birth of any suspects arrested or cited.
1. Adult
2. Juvenile
E. Location of crime or incident.
F. Name and badge number of the o fficer writing the report