Policy Text
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Apprenticeship Tracking Program
The purpose of this General Order is to establish policies and procedures for tracking
and documenting Deputy Sheriff appr entice on-the-j ob training h ours throughout the
apprenticeship program. I. Program
The Sheriff’s Department and the State Department of Industrial Relations, Division of
Apprenticeship Standards, work t ogether in this program to prov ide standardized formal
and on-the-job training for newly -hired deputy sheriff trainees . When deputy sheriff
trainees are hired and enter the Academy, they also become appr entices with the State
Department of Industrial Relation s, Division of Apprenticeship Standards.
In this capacity, they receive fo rmal classroom and on-the-job training. Currently, the
classroom portion of their trai ning consists of 862 hours and t he on-the-job training
consists of 2,258 hours for a tota l of 3,120 hours of training (these hours are subject to
change as the number of State-m andated training hours change). The Division of
Apprenticeship Standards provi des funding for the Academy porti on of the new
deputies’ training. The Sheriff’s Department administers the pr ogram, documents the
apprentices’ progress, and enforce s departmental compliance wit h the terms of the
agreement. The entire program mus t be completed within two years of the da te of hire. The program
may be completed before the two- year date if the appropriate nu mber of training hours
have been accrued, but cannot extend beyond that time. II. Policy Statement
A. The Sheriff’s Department admin isters the program by means of an
apprenticeship committee. The commi ttee consists of three membe rs.
These members are supervisory sta ff of the Division of Training and
Reserve Forces. Additional member s may be enlisted if the need arises. If
necessary, training coordinators fr om correctional services wil l serve as
additional members.
B. The Sheriff’s Training Academ y staff is responsible for trac king apprentice
training hours while i n the Academy setting.
C. Upon entering the correctional system, the apprentices thems elves are
responsible for the documented tracking of training hours.
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D. The training coordinators, tra ining sergeants and on-site sh ift sergeants of
the apprentice’s assigned work s ite, are responsible for verify ing and
tracking the apprentice’s traini ng hours after the Academy trai ning has
been completed. The training coor dinators’ responsibilities inc lude
determining if the apprentice is p rogressing satisfactorily tow ard the
completion of the program wit hin the prescribed time.
E. Written notification will be made to the apprenticeship comm ittee by the
divisional training coordinator upon completion of the program by each
apprentice.
F. Written notification will be made to the apprenticeship comm ittee by the
divisional training coordinator upon termination or resignation of an
apprentice.
III. Procedures for Tracking Trai ning Hours and Work Processes
A. Upon graduation from the Academy, the apprent ice will be gi ven forms
DAS 103 and 103A to be complet ed at the work site (see Append ices A,
B, C and D).
1. Form 103A is to be completed on a daily basis by the apprent ice.
The on-site training sergeant or shift sergeant is to initial e ach daily
entry as it is completed and si gn the form at the end of the mo nth.
This form will be given to the tr aining coordinator of the appr entice’s
assigned division and shall be retained in the apprentice’s tra ining
or divisional file (see Appendix B).
a. The date and job description ( deputy sheriff) will be writte n
on the top of the form in the space provided.
b. The letters listed from “A” to “M” down the left side of the
form correspond to the letters by the “List of Work
Processes” on Form 103.
c. The numbers listed from 1 to 31 across the top of Form
103A represent the da ys of the month.
d. The number of hour s or minutes spent on training in each
area is to be posted in the box next to the letter corresponding to that item on t he “List of Work Processes”
under the date of that w ork day on which the training was
completed.
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e. On the right side of the form is a column entitled “Monthly
Total.” The total number of hours spent that month in each
area of training will be posted in this column (these totals wi ll
be posted on Form 103 at the end of each month).
f. The signature of the appr entice and the on-the-job
supervisor will be written on t he bottom of the form in the
spaces provided.
2. Form 103 is to be completed on a monthly basis by the appren tice.
This form is to be retained by t he training sergeant and turned in
upon request to the training coor dinator for review by the
apprenticeship committee (see Appendix C).
a. The “Training Period No.” blo ck at the top of the form is to be
completed with 1, 2 or 3 dependi ng on whether it is the first,
second,