Policy Text
1 1/16 ሺREV 1/89ሻ
SPEECH REQUESTS
THE PURPOSE OF THIS GENERAL ORDE R IS TO ESTABLISH PROCEDURES FO R PROCESSING SPEECH REQUESTS .
I. GENERAL
REQUESTS FOR PERSONNEL TO MAKE SPEECHES , OR PARTICIPATE IN PANEL DISCUSSIONS , ARE RECEIVED
THROUGH THE MAIL , BY TELEPHONE OR INCIDENT TO FIELD CONTACT BY EMPLOYEES . THESE REQUESTS
SHALL BE ROUTED TO THE COMMUNITY RESOURCES BUREAU FOR INITIAL P ROCESSING .
II. INFORMATION REQUIRED
WHEN THE COMMUNITY RESOURCES BUREAU RECEIVES THE REQUEST , A "REQUEST FOR SPEAKER " FORM
WILL BE INITIATED . THIS FORM ሺSEE ANNEX "A"ሻ REQUIRES THE INFORMATION INDICATED IN THE
"PARTICULARS " SECTION.
III. ROUTING
A. AFTER THE "PARTICULARS " SECTION IS COMPLETED , THE "REQUEST FOR SPEAKER " FORM SHALL
BE ROUTED TO THE RESPECTIVE CHIE F DEPUTY FOR THE SERVICE AREA I NVOLVED. UPON THE
CHIEF DEPUTY 'S APPROVAL AND SELECTION OF AN EMPLOYEE TO MAKE THE PRESENTATIO N, THE
FORM SHALL BE ROUTED TO THAT EMPLOYEE .
B. THE EMPLOYEE RECEIVING THE SPEAKING ASSIGNMENT SHALL BE RESPONS IBLE FOR CONFIRMING
THE ENGAGEMENT WITH THE REQUESTOR AS SOON AS POSSIBLE ; AND, TO ADVISE THE COMMUNITY
RESOURCES BUREAU UPON CONFIRMATION SO ITS SPEAKING ENGAGEMENT F ILES CAN BE UPDATED .
UPON COMPLETING THE ASSIGNMENT , THE EMPLOYEE SHALL HAVE THE RESPONSIBILITY OF
COMPLETING THE "FEEDBACK " SECTION OF THE "REQUEST FOR SPEAKER " FORM AND ROUTING
THE FORM TO THE COMMUNI TY RESOURCES BUREAU .
IV. FILE MAINTENANCE
2 1/16 ሺREV 1/89ሻ THE COMMUNITY RESOURCES BUREAU SHALL HAVE THE RESPONSIBILITY OF MAINTAINING FILES ON SPEECH
REQUESTS.
THE COMMANDER OF THE BUREAU SHALL BE RESPONSIBLE FOR NOTIFYING THE UNDERSHERIFF OF
PENDING SPEAKING ENGAGEMENTS A SSIGNED THROUGH THIS PROCESS .