Policy Text
CORRECTIONAL SERVICES Page 1 of 2 1/13 (REV 7/07)
MJ/RCCC
OPERATIONS ORDER
Supply Requisition
The purpose of this Order is to standardize the procedures for ordering and storing
supplies at the Main Jail and the Rio Cosumnes Correctional Center (RCCC).
I. Fiscal Warehouses
A. Each facility has a fiscal warehouse where supplies and equi pment are
stored. The Main Jail’s fiscal warehouse is an off-site facility while RCCC
has a fiscal warehouse located within the RCCC compound. Both Fiscal
Units operate Monday thr ough Friday from 0700-1600.
B. Supplies and equipment are ord ered from the fiscal warehouse s.
C. Order forms are used to or der supplies and equipment necessa ry for
efficient housing unit and work a rea operations and are availab le to all
workstations.
D. Order forms are available in a pre-printed format to facilit ate ordering.
Catalog items not appearing on the standard form are to be writ ten or
typed. Submitted forms should indicate date and location to en sure
accurate, timely delivery.
E. Order forms may be faxed and submitted in the following mann er:
1. At the Main Jail , the Fiscal Officer will submit orders for floors 3
through 8. All other orders faxed to the warehouse prior to 09 00
are usually delivered on the sa me or following business day.
2. At RCCC, orders are to be submitted t he same day by 0900 hours.
F. Fiscal warehouse runners will deliver filled orders to the h ousing units and
work areas. Custody staff recei ving the delivery should verify the order
and sign the order form. Any di screpancies should be immediate ly
reported to the Fiscal Warehouse.
G. There is no “back order” syst em. The reason for non-deliver y is usually
because the item is not in stock. Requests for these items mus t be
resubmitted at a later date.
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MJ/RCCC H. A supervisor must approve all items not listed in the supply catalog before
submitting it to the Fiscal Warehouse.
1. The Main Jail requires requested items not listed in the catalog be
submitted on a “Request to Purc hase” (available on SSDWEB) and
have the approval of the Depar tment Budget Coordinator.
I. If it becomes necessary to return an item, the item is to be listed as a
“Return” on the Supply Order Form. This does not apply to any services,
furniture, food, books, periodi cals, repair parts, or fixed ass ets covered by
General Order of “Fixed Asset Control”.
1. At the Main Jail, returns must be given to the Fiscal Deputy.
J. At the Main Jail , an Emergency Locker is maintained on-site. It is
located in the basement property s torage area and is available for after-
hours emergency access of select items. The locker is stocked weekly
by the Fiscal Officer and keys are maintained by the Watch Comm ander
and Booking Records Supervi sor for each shift.
Appendices: None
Related Orders: None
References: None