Policy Text
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REQUEST FOR TRAINING
THE PURPOSE OF THIS GENERAL ORDE R IS TO ESTABLISH THE POLICY FO R INDIVIDUAL EMPLOYEE REQUESTS
FOR DEPARTMENTALLY SPONSORED TRAINING . THIS ORDER DOES NOT APPLY TO LEGALLY MANDATED
TRAINING REQUIRED TO PERFORM SPECIFIC LAW ENFORCEMENT ‐RELATED DUTIES . THIS ORDER APPLIES TO
THAT TRAINING AN INDIVIDUAL EMPLO YEE IS SEEKING ABOVE AND BEYON D THAT WHICH IS NORMALLY
PROVIDED BY THE DEPARTMENT IN OR DER TO PERFORM A PARTICULAR ASS IGNMENT.
I. EMPLOYEES REQUESTING TO BE SENT BY THE DEPARTMENT IN AN ON ‐DUTY STATUS TO A TRAINING
COURSE OR SEMINAR SHALL SUBMIT A TRAINING ‐CONFERENCE TRAVEL REQUEST FORM ሺAPPENDIX A ሻ
TO THEIR IMMEDIATE SUPERVISOR WHICH INCLUDES :
A. TYPE OF TRAINING BEING REQUESTED .
B. TIMES, DATES, LOCATION, TUITION COSTS , AND P.O.S.T., S.T.C. OR OTHER REIMBURSEMENT , IF
APPLICABLE . THIS INFORMATION IS AVAILABLE THROUGH THE BUREAU OF TRAINING AND
RESERVE FORCES ሺUNDER NO CIRCUMSTANCES IS THE OFFICER TO CONTACT THE
SCHOOL/SEMINAR DIRECTLY ሻ.
C. THE EMPLOYEE SHALL ATTACH A MEMOR ANDUM DETAILING JUSTIFICATION FOR THE
TRAINING.
D. THE EMPLOYEE SHALL ALSO ATTA CH A SIGNED LETTER TO THE
COUNTY AUDITOR ACKNOWLEDGI NG COUNTY TRAVEL POLICY . NO TRAVEL MONEY WILL BE
ISSUED IF THIS FORM IS NOT SIGNED ሺAPPENDIX B ሻ.
II. THE IMMEDIATE SUPERVISOR SHOULD REVIEW THE REQUEST AND JUSTIFIC ATION AND FORWARD IT TO
THE DIVISION COMMANDER WITH COMMENTS REGARDING :
A. APPLICABILITY OF THE REQUEST ED TRAINING TO THE EMPLOYEE 'S ASSIGNED DUTIES .
B. PERSONNEL LIMITATIONS , IF ANY, FOR THE DATES IN QUESTION .
III. THE DIVISION COMMANDER SHOULD REV IEW THE REQUEST FOR TRAINING A ND EITHER :
A. DISAPPROVE THE REQUEST AND RETU RN THE REQUEST TO THE EMPLOYEE , OR
B. APPROVE THE REQUEST A ND FORWARD THE TRAVEL /CONFERENCE REQUEST FORM TO THE
TRAVEL ARRANGEMENTS CLERK FOR C OMPUTATION OF ESTIMATED COSTS .
IV. THE TRAVEL CLERK SHALL :
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A. PROVIDE AN ESTIMATE OF TOTAL TRIP COST , BASED ON MEALS , LODGING, TUITION FEES AND
TRANSPORTATION COSTS .
B. FORWARD REQUEST TO THE CONCERNED SERVICE 'S CHIEF DEPUTY FOR APPROVAL .
V. THE CHIEF DEPUTY SHALL EITHER :
A. DISAPPROVE THE REQUEST AND RETURN THE REQUEST TO THE DIVISION C OMMANDER , OR
B. APPROVE THE REQUEST A ND FORWARD THE TRAVEL /CONFERENCE REQUEST FORM TO THE
TRAVEL ARRANGEMENTS CLERK .
C. REQUEST APPROVAL FROM THE UNDERS HERIFF IF NOT REIMBURSED OR IF OUT OF STATE .
VI. THE TRAVEL ARRANGEMENTS CLERK WILL :
A. MAKE THE NECESSARY TRAVEL ARRANGEMENTS .
B. PREPARE NECESSARY S .T.C./P.O.S.T. FORMS.
C. NOTIFY EMPLOYEE AND AFFECTED DIVISION OF CONFIRMATION
OF TRAINING AND THE TRAVEL ARRANGEMENTS .
VII. EMPLOYEES RETURNING FROM A DEPARTMENTALLY ‐SPONSORED
TRAINING SESSION SHALL PREPARE A COURSE EVALUATION ሺAPPENDIX C ሻ. THE COMPLETED
E