Policy Text
Detective Division Page 1 of 1 1/10.0 (REV 4/97)
DESTRUCTION OF CONFI DENTIAL DOCUMENTS
The purpose of this order is to outline responsibility for hand ling confidential documents
and a method for the destru ction of such documents.
I. Confidential Documents Defined
A. Orders, bulletins, memorandum s, and other official reports p repared and
disseminated by depa rtment personnel.
B. Criminal offender record information. C. Any copies of above materials.
II. Responsibility for C onfidential Documents
A. Division personnel shall be responsible for the handling and security of
confidential documents under their control. This responsibility continues
until the documents ar e placed into the proper destruction cont ainers.
B. Sections 11140 through 11144 PC define and restrict the use and
dissemination of criminal offender record information. Violatio n of these
sections is a misdemeanor.
III. Destruction of C onfidential Documents
A. Confidential documents shall not be placed in regular waste receptacles
for disposal unless they hav e been shredded by a paper shredder .
Documents that have not been sh redded shall be placed into disp osal
cartons marked Confidential Destruction .
B. Bureau commanders sha ll ensure that boxes containing confide ntial waste
are periodically removed by a co mmercial waste removal company.
Bureau commanders shall coordinate this service with the divisi on
administrative services officer.