Policy Text
Detective Division Page 1 of 2 1/09.0 (REV 4/97)
MONTHLY STATISTICAL/ACTIVITIES REPORT
The purpose of this order is to o utline the requirements for re porting statistics and
highlights of Detective Division activities.
I. General
A. Bureau commanders are responsib le for ensuring that statisti cs and
activity highlights are collect ed and accurately reported and t hat they are
submitted within the specified time frame. As such, bureau comm anders
shall be knowledgeable and proficient in data collection, stati stic
calculation, and reporting met hods used by personnel under thei r
command.
B. All statistics and highlights of activity reports shall be f orwarded to the
executive officer within eigh t days following the end of the re porting
month. The executive officer s hall collate all reports, prepare a summary
report, and submit the reports to the division commander by the tenth day
of the month.
C. Monthly statistics shall be submitted in the format specifie d by the division
commander and shall include the following information:
1. Cases received. 2. Cases assigned. 3. Cases cleared (by detectives and Patrol). 4. Arrests by detectives.
5. Warrant requests.
6. Numbers of priority one, two , and three cases assigned and n ot
assigned.
7. Number of DA follow up requests.
Detective Division Page 2 of 2 1/09.0 (REV 4/97)
D. The bureau activity highlights reports s hall contain a descr iption of
activities involving the followi ng types of investigations or e vents:
1. Felony arrests or felony warrant requests. 2. New cases wherein the victim died or sustained life-threaten ing
injuries.
3. On-going crime series (one or more cases with at least one
occurring during the reporting m onth) involving felony crimes
against persons.
4. Other investigations as deem ed noteworthy by the bureau
commander.
E. The bureau activity highlig hts report shall be prepared usin g the format
specified in Operations Order 1 /09.1. The following guidelines shall be
used in making text ent ries into the report:
1. Each entry shall be concise . As a general rule, each entry s hould
be no longer than three or four s entences, or six or seven type d
lines.
2. Only one entry per event/inves tigation. If more than one det ective is
involved in an investigation, t heir activities shall be consoli dated
into one entry.
3. Minimally, each entry should c ontain a brief description of the
investigation:
a. Name of the detective(s) involved. b. Name of the suspect(s) involved, if known. c. The disposition of the case. d. In cases involving childr en, the age(s) of the child or
children.
F. Monthly statistics and activity highlights s hall be used by the division
commander as an indicator of bur eau performance and shall be us ed as a
factor by bureau supervisors in e valuating individual performan ce.