Policy Text
Training Page 1 of 1 1/09.0 (REV 3/91)
RELEASE OF TRAINING AND RESER VE BACKGROUND FILE INFORMATION
The purpose of this order is to e stablish guidelines for the re lease of background
information to outside agencies fr om Academy training files and reserve background
files which are consistent wit h departmental policy and existin g law.
I. General
Any outside agency background inve stigator wishing to review a training file or
reserve background file must m eet the following requirements:
A. The investigator must presen t, in person, an original signed waiver from
the requesting agency. No telepho ne or fax requests will be hon ored.
B. One form per file must be subm itted. If the investigator wis hes to view
more than one file belonging to a particular person, a separate waiver is
required for each file.
C. At the conclusion of the file r eview, the investigator will be required to
enter the requisite waiver into the file as a permanent record of the review.
D. During the review of the file (s), the investigator may take notes, but may
not remove or photocopy any inf ormation contained in the file w ithout a
subpoena previously reviewed, and approved, by the department’s legal
liaison officer.
II. Exceptions
A. No deviation from this proc edure will be made without the ex press consent
of the commander or executive offi cer of the Division of Traini ng and
Reserve Forces.