Policy Text
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MJ/RCCC
OPERATIONS ORDER
Prisoner Monitoring and Video Requests
The purpose of this order is to standardize procedures for proc essing outside agency
requests for facility video record ings and/or the monitoring of prisoner communications.
Prisoner communications may incl ude inmate mail; received inmat e e-mails; telephone
call records; and inmate visitat ion records that occur at the Main Jail and the Rio
Cosumnes Correctional Center (RCCC).
I. Policy
Prisoner communications and acti vities are recorded and randoml y monitored in the
interest of staff and prisoner s afety; facility security; and f or public safety reasons. All
criminal justice agency requests f or inmate monitoring services or copies of any facility
video recording; audio recording; received inmate emails or mai l received by the U.S.
Postal Service (except legal ma il) shall be processed by design ated facility staff. Each
facility shall keep records as to all requests made and what in formation was released.
II. Request Procedures
A. Any criminal justice agency requesting any RCCC video and/or audio
recording; received email or physical mail; or is requesting in mate
monitoring services shall subm it an email request to the RCCC
Investigative Services Unit at r 3cintel@sacsheriff.com. The ema il shall
contain the following information:
1. The requestor’s contact informa tion to include name, title, agency
address, email address, and contac t telephone numbers for the
person making the request;
2. The purpose or justification for the requested information;
3. The start date and end date of th e activity or monitoring pe riod
requested;
4. The inmate’s full name and Sacr amento County cross reference
number.
B. Any criminal justice agency requesting any Main Jail video and/or audio
recording; received email or physical mail; or is requesting in mate
monitoring services shall subm it an email request to the Main J ail
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MJ/RCCC Intelligence Unit at mjintel@sac sheriff.com. The email shall co ntain the
following information:
1. The requestor’s contact informa tion to include name, title, agency
address, email address, and contac t telephone numbers for the
person making the request;
2. The purpose or justification for the requested information;
3. The start date and end date of th e activity or monitoring pe riod
requested;
4. The inmate’s full name and Sacr amento County cross reference
number.
C. Each facility Intelligence Unit supervisor or their designee shall approve or
deny each request. If approved, t he facility Unit Supervisor o r their
designee shall enter t he applicable information into the facili ty Monitor List.
D. All approved monitoring requests are in 14 day increments an d typically
expire after the initial 14 da ys; therefore the requestor must submit
another request, which will extend t he monitoring for 30 days.
E. The staff of each facility In telligence Unit is responsible for coordinating
with the requesting agency to a rrange the pick up of requested materials.
F. Main Jail and RCCC personnel n ot affiliated with the respect ive
Intelligence and Investigative Units shall not provide outside agency
personnel with copies of calls or visits without being authoriz ed by the
Intelligence Unit Supervisor. Any Main Jail or RCCC officer wh o receives
a request from an outside agency s hall direct the requestor to submit an
email to mjintel@sacsheriff.com o r r3cintel@sacsheriff.com, res pectively.
III. Inmate Telephone System ( ITS) Access and Training
A. Outside agency law enforcem ent personnel may request trainin g and
access for the Sacramento Count y Sheriff’s Department Inmate
Telephone System (ITS).
1. Training for outsi de law enforcement agencies on the ITS may be
provided by the designated Adva nced Users assigned to each
facility and shall be coordinat ed through the facility Intellig ence Unit
supervisor.
2. Access for outside law enfor cement agencies on the ITS will
require the creation of a user a ccount and shall be coordinated
through the facility Intelligence Unit supervisor to the design ated
Division ITS Administrator. The facility Division ITS Administ rator
or the Department ITS A dministrator may create the user account .
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MJ/RCCC 3. Once outside agency personnel hav e been provided the prescri bed
ITS training and granted system access, they are responsible fo r
researching and completing t heir own requests for inmate
telephone call and visitation recordings.
4. All participating outside agencie s must have a Memorandum of
Understanding (MOU) letter on file signed by their respective
agency head or chief. The MOU out lines the use of the ITS; the
release of information; and other responsibilities for access a nd
information sharing.
5. All MOU documents ar e coordinated and maintained by the Offi ce
of the Chief Deputy of Correct ional and Court Services.
6. Granting user access to the ITS to outside agencies is at th e sole
discretion of the Sa cramento County Sheriff’s Department.
B. All Main Jail and RCCC sworn personnel will be provided trai ning
associated with