Policy Text
1/08 (rev.08/03)
CIVIL DIVISION – ACCOUNT CLERK I& II
The purpose of this Operations Or der is to outline the duties a nd responsibilities of the
Sheriff’s Civil Division Account Clerk.
I. General
In addition to the duties associ ated with their job specificat ions, the Civil
Division’s Account Clerks are responsible for accounting activ ities specific to the
division.
II. Chain of Command
The Account Clerks report directl y to the Accounting Technicia n.
III. Daily Responsibilities
Balances daily cash and check re ceipts and disbursements again st the
following Civil Automated System reports:
Daily Account Activity
Civil Revenue Miscellaneous Item
Daily Tender
Voided Transaction
Check Register
Identifies cases on the Check Request Edit Report and determin es if it is
appropriate to send a disbursement check
Prepares disbursement checks for judgment creditors
Prepares refund checks for j udgment debtors and creditors
Identifies and posts to the Civil Automated System all enforce ment of
judgment and garnishment checks re ceived from active levies
IV. Routine Duties
Processes employer responses fr om wage garnishments and determ ines;
If a case should be held open
If a case should be closed
Reviews levy case files and proc esses writ returns in order to return writs
to court
Notifies makers of NSF checks received by the division and fol lows
through with collections