01-04_RECORDS SUPERVISOR_1057-12262019

1/04 (rev.08/03) CIVIL DIVISION – RECORDS SUPERVISOR The purpose of this Operation Or ders is to outline and duties a nd responsibilities of the Sheriff’s Civil Divisio n Records Supervisor. I. General The Records Supervisor is a ma nagement level employee responsi ble for directing the work of the cler ical section and the coordinatio n of work between the clerical and accounting sections. II. Chain of Command The Records Supervisor reports d irectly to the Civil Division Records Manager. He/she reports information as d irected by the Records Manager along with any other necessary or important information. III. Administrative Duties  Prepares and maintains clerical staff schedules  Interprets and researches codes , policies, procedures as neces sary  Prepares clerical employees eva luations both temporary and per manent  Assists in the select ion of new personnel  Develops and implements cleric al policies and procedures  Accepts and approves civil proce ss for Sheriff’s Department em ployees IV. Supervisory Duties  Supervises the division’s clerical staff  Reviews and signs clerical time sheets  Approves financial disbursement s of $5000.00 or more from the Civil Trust Fund  Approves financial disbursements to be paid to debtors or trus tees on bankruptcy cases  Advises and counsels personnel as necessary  Provides training on procedural changes  Liaison between cler ical staff and manager  Performs the duties of Recor ds Manger in his/her absence  Responds to service and personnel complaints V. Additional Duty The Records Supervisor confers with the Accounting Technical o n schedules and procedures as they relat e to divisional workflow.