01-02_RECORDS MANAGER_1055-12262019

1/02 (rev. 08/03) CIVIL DIVISION – RECORDS MANAGER The purpose of this Operations Or der is to outline and duties a nd responsibilities of the Sheriff’s Civil Divis ion Records Manager. I. General The Records Manager is a managem ent level employee responsible for directing the work of the cleric al and accounting sections of the Civil Division. II. Chain of Command The Records Manager reports direc tly to the Civil Division Com mander. He/she reports information as d irected by the Division Command er as requested. III. Administrative Duties  The Records Manager will perform the duties of the Commander i n the Civil Commander’s absence unle ss otherwise designated  Develop and implement procedur es, policies and work standards for the Clerical and accounting sections of the Civil Division  Coordinate division activities with other divisions of the She riff’s Department (i.e. courts, outside agencies, attorne ys, and other concerned partie s)  Assist with the preparations and development of the division b udget  Assist with the development and implementation of division goa ls and objectives  Hire clerical and accounting personnel  Interpret complex codes, regul ations, policies, and procedures  Accept litigation documents for Sheriff’s Department employees IV. Supervisory Duties  Perform the duties of the Comm ander in the Commander’s Absence unless otherwise designated  Direct supervision of the divisi on ASO I, division accounting and clerical supervisory personnel and their subordinates  Advise and counsel personnel as necessary  Liaison between his/her subor dinates and his/her superiors  Liaison between cleric al and field personnel  Respond to service and personnel complaints  Assure that the division account ing and clerical personnel are trained in any changes regarding the handl ing of civil process  Approves financial disbursement s of $10,000.00 or more from th e Civil Trust Fund. 1/02 (rev. 08/03) CIVIL DIVISION – RECORDS MANAGER V. Absence The Sheriff’s Records Superviso r will be the acting Records Ma nager in the manager’s absence unless otherwis e appropriately designated.