Policy Text
TITLE:
POLICY:
RIVERSIDE COUNTY SHERIFF'S OFFICE
CORRECTIONS DIVISION POLICY MANUAL
Corrections Manual
NUMBER: 500.01
The Riverside County Sheriff's Office Corrections Division shall adopt a policy
manual, which will be approved by the corrections division chief. Each correctional
facility shall prepare a procedures manual, which interprets the division policy and
applies it to that specific facility's operations. Sheriff's personnel within the
corrections division shall be held to the guidelines in the manual, both the policy and
their facility specific procedures.
REFERENCE: CCR Title 15, section 1029; Department Standards Manual
CROSS-REFERENCE: Division Policy 500.02
GUIDELINES
1.0
Corrections Division Manual Guidelines
1.1
1.2
1.3
1.4
EF'S
A committee comprised of one supervisor from each Riverside County Sheriff's
Office (RSO) corrections facilities shall prepare a division policy manual.
1.1.1 Policy manual refers to the vision-wide book of policy statements and policy
guidelines.
1.1.2 Procedures manual refers to an individual jail's procedure book, which
interprets the division wide policy into facility specific guidelines.
The preparation of the manual will be overseen by a corrections division captain.
The policies in the manual shall be written to allow each jail commander to apply
the policies reasonably to their individual facility.
Each member of the above-mentioned committee shall prepare a facility specific
procedure manual for the jail to which they're assigned.
RIVE
1.5
1.4.1 The facility specific manual shall be a local jail interpretation of the division
policy manual. That is, each policy section that applies to the local jail shall
be interpreted into a local procedure.
1.4.2 The facility specific manual requires the approval of the individual facility's
commander. A review shall be conducted by the Corrections Standards
Committee, to insure consistency with policy and with other facilities.
A jail commander may implement an in-house procedure (INTERIM) for 90 days
without the new procedure being formally included in the manual as long as it does
not conflict with Division Policy.
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1.6
1.5.1 All INTERIM procedures will be sent to the Quality Assurance and
Compliance Unit immediately following implementation by the facility.
1.5.2 INTERIM Procedures sent to the Quality Assurance and Compliance Unit will
need the following items:
➤ Signed 500 form indicating INTERIM.
➤ Procedure revisions shall be submitted with the "track changes" feature
enabled in a Microsoft Word document.
1.5.3 The Quality Assurance and Compliance Unit will correct and update the
procedure revision by accepting all changes and stop tracking.
➤ The Quality Assurance and Compliance Unit will also indicate the date of
implementation and INTERIM printed in the lower left corner.
1.5.4 The Quality Assurance and Compliance Unit will forward the completed
revision back to the originating facility to be placed on the 'G' drive.
The manual is subject to continual updating within the term set out below. Jail
commanders should encourage staff members to submit suggestions for revisions
of the policy manual or facility specific procedures manual.
1.6.1 Staff members suggesting a revision of a policy manual section or
procedures manual section shall submit the "Request for Procedure or Policy
Change" form (P500.01 Attachment 1) to their commander, via chain of
command.
1.6.2 The request form shall be comprehensive and shall identify the problem to
be addressed and propose a solution.
1.6.3 Those in the suggesting employee's chain of command should offer
comments on the proposal before forwarding the information.
1.6.4 If the jail commander receiving the suggestion agrees with the suggestion,
the proposed revision shall be forwarded to the Corrections Standard
Committee for review and approval
1.6.5 The jail commander shall have the facility representative to the Corrections
Standards Committee submit the proposed policy and/or procedure via email
for it to be placed on the next committee meeting agenda and bring the
proposed policy and/or procedure to the next committee meeting for
presentation. Refer to Division Policy 500.02 (Corrections Standard
Committee).
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1.7
1.6.6 Policy and Form revisions require final approval from the Corrections Division
Chief. Facility Procedures receive final approval from the Facility
Commander.
Outdated or superseded policy sections shall be retained in an archive file.
2.0 Validity of Manual Content
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3.0
4.0
2.1
2.2
2.3
If any section or statement in the manual is found to be illegal, incorrect, or
inapplicable, it shall not affect the validity of the remaining content.
If any section or statement in the manual conflicts with Department Standards
Manual, the Department Standards manual shall supersede the corrections manual.
During emergencies, the sheriff, an assistant sheriff, division chief, or jail
commander may suspend the policy manual, as well as a facility specific procedure
manual.
Records Custodians
3.1 The corrections division chief shall appoint a staff member as the custodian of the
master copy of the policy manual.
3.2
3.1.1 The custodian shall handle and coordinate all responses to inquiries,
including subpoenas, of the manual.
3.1.2 The custodian shall keep the manual current and retain outdated manual
sections and proposed manual sections not implemented.
3.1.3 The custodian shall assist individual facility custodians as needed particularly
in the case of subpoena.
Each facility commander shall appoint a staff member as the custodian of the