Policy Text
Page 1 of 8 General Order 06-02 (11/06 /2024 )
INCIDENT BASED REPORTING (IBR)
RICHMOND POLICE DEPARTMENT
GENERAL ORDER
Subject: INCIDENT -BASED REPORTING (IBR)
Chapter
6 Number
2 # Pages
8
References:
CALEA Standards: 82.1.4, 82.2.1a -e, 82.2.2a, c-e,
82.2.3 Relate d Orders: VSP Incident -
Based Guide Manual, IBR &
MFR Tra ining Ma nual,
Supervisor’s MFR Manual Effective Date : 11/04/2024
Revised By: Review
Prv. Rev. Date: 08/22/2019
If any provision of this General Order conflicts with any collective bargaining article, the collective
bargaining agreement shall govern.
Chief of Police :
I. PURPOSE
The purpose of this directive is to establish the poli cy and procedure for submission and
processing of Inciden t-Based Reports .
II. SUMMARY OF CHANGE
This General Order is up for triannual review. The name for the Department of
Emergency Communications Preparedness and Response has been updated. All
changes are bold and italicized.
III. POLICY [CALEA 82.2.1a ]
Members of the Richmond Police Depart ment will complete and maintain an IBR on all
incidents . Repo rts shall be entered into t he Records Management System (RMS) by
officers usin g Mobile Field Reporting (MF R). If computer equipment is unavailable and/or
there has been a catastrophic system fail ure, then a report shall be completed on the
appropriate hard copy reporting forms. When entered using MFR, the report will b e
checked agai nst IBR rules, submitted to and approved by the appropriate supervisor
electronically . All paper reports will be subm itted to the appropriate supervisor for review .
If approved , they will be forwarded to the reporting Precinct’s Differential Police Respo nse
(DPR) Officer or Adminis trative Technician to be en tered using MFR . If personnel are not
available at the Precinct to input the paper report, it shall be forwarded to Data Operat ions
to be entered into the Department’s Records Ma nagement System (RMS ). All validated
reports will be submitted monthly to the Virginia Central Criminal Records Exchange .
MFR and RMS are available to officers 24 hours a day . All RPD off icers have access to the
Virginia State Police Inci dent-Based Guide Manual, the IBR and MFR Training Manual ,
and the Supervisor’s MF R Manual which are located on the under
. [CALEA 82.1.4 ]
Page 2 of 8 General Order 06-02 (11/04/2024 )
INCIDENT -BASED REPORT ING (IBR ) IV. ACCOUNTABILITY STATEMENT
All employees are expecte d to fully co mply with the guidelines and timelines set forth in
this General Order . Failure to comply will result in ap propriate corrective action .
Responsibility rest s with the Division Commander to en sure that any violations of policy
are investigated and appropri ate training, counseling and/or disciplinary action is
initiated.
This directive is for internal use only and does not enlarge an employee’s civil liability in
any way . It should not be cons trued as the creation of a higher standard of safet y or case
in an evidentiary sense, with respect to third party claims . Violation of this directive, if
proven, can only form the basis of a complaint by this Department, an d then only in a
non-judicial ad ministrative setting.
V. OVERVIEW/BACKGROUND
A. In 1985, the Federal Bureau of Investigation (FBI) introduced a new method fo r
reporting crime in the United States called the Natio nal Incident -Based Reporting
System (NIBRS) . In 1999, the Department changed its reporting practices from the
Offense and Miscellan eous Reports (narrative in nature) to the IBR (statistical in
nature) . This allows the Department to accurately monitor the d imensions and
trends in crime as a result of the collection of extensive data . In 2004, the
Department started entering IBRs usin g MFR which enables officers to enter crime
reports electronically.
B. There are two types of reports , the IBR and the IBR Supplem ental Report , which is
used to collect additiona l information after the original IBR has been submitted .
Detailed instructions on properly complet ing the paper or electronic r eports are
given in the Department’s IBR and the MFR Training Manual s. [CALEA 82.2.1b]
C. Missing Persons and Runaway Reports will be completed on paper forms to ensure
that a sig nature (s) can be obtained. An electronic IBR submission shall accompany
the paper report.
D. Additional forms may be required for other offenses such as : [CALEA 82.2.1b]
1. Death Offenses require th e completion of a Death Report Summary Form , to be
complet ed electronically from the Death Investigation button on pag e 2 of the
incident report in MFR.
2. Domestic Assault Offenses require the completion of a Lethality Assessment
Screen (PD -177). The f orm ca n be found here.
E.