Policy Text
Page 1 of 19 - General Order 04-06 – (04/03/2024 )
OUTSIDE ( EXTRA -DUTY AND OFF-DUTY) EMPLOYMENT
RICHMOND POLICE DEPARTMENT
GENERAL ORDER
Subject: OUTSIDE (EXTRA -DUTY AND OFF -DUTY) EMPLOYMENT
Chapter
4 Number
6 # Pages
19
References:
CALEA: 3.1.2, 22.2.4, 22. 2.5a, 22. 2.5b, 22. 2.5c, 22. 2.5d,
22.2.5e, 61.3.3
VA State Code: § 46.2-812
Related Orders: 2 -3
Effective Date: 04/03/2024
Revised By: Pd-132
Prv. Rev. Date: 04/14/2022
Chief of Police :
I. PURPOSE
The purpose of this directive is to set forth guidelines to govern outside employment by
civilian and sworn members of the Richmond Police Department.
II. SUMMARY OF CHANGE
This revision updates the extra -duty employment section as it redefines a special event. A
section on F uneral Home written agreements have been added. Language has been
omitted as it relates to Captains ’ authorization to engage in extra duty employment. The
compensatio n rates for extra -duty officers and job coordinators were increased. All new
language will be bold and italicized throughout the document.
III. POLICY
The Richmond Police Department will permit employees to work approved outside
employment that does not pr esent a conflict of interest; does not violate any rules,
regulations, or procedures; and does not impair the employee’s job performance. The Outside
Employment Coordinator shall be assigned to the Special Operations Division . All outside
employment will be coordinated and/or maintained by the Outside Employment Coordinator.
Working outside employment is a privilege that can be revoked at any time by the Chief of
Police or designee. Employees who do not abide by these policies and procedures may have
the privilege of working outside employment revoked in addition to any other sanctioned
disciplinary process. [CALEA 22. 2.5c]
Page 2 of 19 - General Order 04-06 – (04/03/2024 )
OUTSIDE ( EXTRA -DUTY AND OFF-DUTY) EMPLOYMENT IV. ACCOUNTABILITY STATEMENT
All employees are expected to fully comply with the guidelines and timelines set forth in this
general order. Failure to comply will result in appropriate corrective action. Responsibility
rests with the Division Commander to ensure that any violations of policy are investigated
and appropriate training, counseling and/or disciplinary action is initiated.
This directive is for internal use only and does not enlarge an employee’s civil liability in any
way. It should not be construed as the creation of a h igher standard of safety or car e in an
evidentiary sense, with respect to third party claims. Violation of this directive, if proven,
can only fo rm the basis of a complaint by this Department, and then only in a non -judicial
administrative setting.
V. DEFINITION S
A. OUTSIDE EMPLOYMENT – The provision of a service, whether in exchange for a fee
or other consideration, which is outside the normal job for which an individual is
employed by the City. There are two types of outside employment – “extra-duty” and
“off-duty.” [CALEA 22. 2.4]
1. Extra -Duty Employment – Any outside employment that is conditioned on the
actual or potential use of law enforcement powers by the employee. There are
four types of extra -duty employment:
a) Private written agreement – The employer enters into a written agreement
that requires the employer to handle all payroll issues and make payments
directly to the officer. There are four classifications of private written
agreements :
(1) Single event (aka short -term event) – an event requiring 9 or fewer
officers and continuing for a period of four weeks or less. Single
events will be coordinated by the Outside Employment Coordinator
and posted on the Extra -Duty Billing (EDB) System.
(2) On-going /small event – jobs continuing for more than four weeks,
have an assigned Job Coordinator and have ten or fewer officers in the
eligibility pool.
(3) On-going/ large event – jobs continuing for more than four weeks, have
an assigned Job Coordinator and may utili ze more than ten officers in
the eligibility pool.
(4) Funeral Home written agreem ent – The employer enters into a
written agreement that requires the employer to handle all payroll
issues and makes payments directly to the officer.
NOTE : Funeral Escort Assignments will be paid at a separate rate
that is defined on the PD -119A: Funeral Home Employer
Agreement for Extra - Duty Police Services.
b) Special Event written agreement – The requestor enters into a written
Page 3 of 19 - General Order 04-06 – (04/03/2024 )
OUTSIDE ( EXTRA -DUTY AND OFF-DUTY) EMPLOYMENT agreement to directly reimburs e the City of Richmond for expenses incurred
relating to the event .
(1) A “Special Event” is defined as an organized event designed to
attract participants or spectators, or both, and requiring 10 or more
officers .
(2) Officers