301902

ORANGE COUNTY SHERIFF'S OFFICE SPECIAL ORDER Effective Date: September 24, 2022  Amends - SO 69.0 ( October 28, 2021 ) Number: 69.0 Distribution: All Personnel Review Month: October Reviewing Authority: CID/ Major Case Command Subject: Tourist Victim Fund This order consists of the following: 1. Purpose 2. Definitions 3. Procedures 1. Purpose The purpose of this policy is to provide for the distribution of donated funds to tourists in Orange County who are victims of crime, serious bodily injury or trauma which has resulted in short term financial need. 2. Definitions A. Authorized Agent – CID/Victim Advocate Supervisor and Designees; Sector V and VI Section Commanders, Lieutenants , or their designee. B. Fund Custodian – Fiscal Management is the fund custodian. C. P Card – a purchasing card or debit card issued by the Fund Custodian to the Authorized Agent in order to access the Tourist Victim Fund or authorized expenditures. D. Tourist – an individual who resides outside of Orange County and the six contiguous counties, i.e., Brevard, Lake, Osceola, Polk, Volusia, Seminole. E. Tourist Victim Fund - monies donated to the agency exclusively for tourists who are victims of crime and in need of short term financial assistance. 3. Procedures A. The Fund Custodian shall issue P Cards to the CID/Victim Advocate Supervisor and Designees and Sector V and VI Section Commanders, or designee , to enable access to the Tourist Victim Fund to assist tourists who are victims of crime, serious bodily injury or trauma and are in need of immediate financial assistance. B. The Authorized Agent or designee shall keep a written record of fund disbursements, including acknowledgment of receipts by persons to whom to the funds were disbursed. C. The Fund Custodian shall maintain records of amounts which have been disbursed and maintain a running balance of fund. 69.0, Page 2 of 2 D. The Authorized Agent shall accurately complete “Tourist Victim Fund Disbursement Receipts” and submit them to the CID/Victim Advocate Supervisor in a timely manner . 1. The receipt will reflect: a. The disbursing Authorized Agent’s name b. The date of disbursement c. The corresponding case number d. Explanation of the expense e. Disbursing Authorized Agent’s signature E. After each transaction, Fiscal Management will receive a copy of the completed “Tourist Victim Fund Disbursement Receipt” along with the sales or ATM receipt. A copy of the completed Incident Report should also be included. F. Fiscal Management shall prepare an annual report at the end of the fiscal year showing the fund activity. The report will be distributed to the Sector V and Sector VI Section Commanders, the Uniform Patrol Division Commander and Accreditation. G. The Authorized Agent or designee shall determine on a case by case basis if a tourist who becomes a victim of crime, serious bodily injury or trauma is in need of short term financial assistance. The Authorized Agent or designee shall be on -call to respond as necessary.