301893

ORANGE COUNTY SHERIFF'S OFFICE SPECIAL ORDER Effective Date: May 1, 2019  Amends - SO 62.0 ( January 21, 2011 ) Number: 62.0 Distribution: School Crossing Guard Personnel Review Month: January Reviewing Authority: HRD / Employee Services Subje ct: School Crossing Guard Unit This order consists of the following: 1. Purpose 2. Procedures 1. Purpose The purpose of this policy is to establish guidelines and operating procedures used in the recruiting, selection and administration of the School Crossing Guard Program. 2. Procedures A. Applicant Processing 1. Recruiting and Selection Applicants for the position of school crossing guards are recruited from the general population. Successful candidates shall be selected and processed according to this Special Order. 2. Application for Employment The Adult School Crossing Guard Employment Application will be completed by each applicant for a school crossing guard position. It must be legible and fully complete before processing begins. The applic ation is available at www.ocso.com and must be completed and submitted via the on -line application process. 3. Review Completed applications will be inspected for accuracy and completeness by the School Crossing Guard Coordinator. 4. Criminal History Report a. All applicants for employment will be checked through the Florida Crime Information Center (FCIC) and the National Crime Information Center (NCIC) to determine if any prior criminal record or current warrants exist. The appropriate law enforceme nt agency shall be contacted on any information obtained through FCIC/NCIC that indicates a criminal record to secure copies of all arrest documents. The documents will be reviewed to determine suitability for the position. Arrests may not disqualify an a pplicant; however, the circumstances will be investigated and evaluated based in part upon the following criteria: 1. The length of time since arrest. 62.0, Page 2 of 7 2. Age of the applicant when arrested. 3. Type of offense. 4. Circumstances of arrest. 5. Behavior since the offense. 6. Disposition of case. 7. Other considerations. b. A Criminal History Information Form will be forwarded to the background investigators for a FCIC/NCIC check. c. If an applicant is disqualified based on the criminal history report, the appli cant will be notified by email of the reason for disqualification by the Human Resources Division . 5. Employment Interviews Employment interviews will be conducted by the School Crossing Guard Coordinator or designee. 6. Job Offers Conditional job off ers will be made according to the policies and procedures established by this Special Order. When an applicant successfully completes all processing for the position, the School Crossing Guard Coordinator shall evaluate all testing results and the applicat ion to determine if the applicant will be hired. Once a job offer is made, the employee will be enrolled in a basic school crossing guard training class. 7. Medical Evaluations a. After a conditional job offer of employment is made and accepted, the applicant shall be required to submit to a medical examination and drug test at the agency’s contracted medical provider to determine the applicant’s ability to perform the essential functions of the job and fitness for duty. The report of the results of this examination will be provided to the office of the School Crossing Guard Coordinator by the medical provider. b. After completion of the medical evaluation, if it is determined that the applicant is not able to perform the essential functions of the positio n, the applicant will be notified in writing that the conditional job offer is being withdrawn and the reason for withdrawal. 8. Medical Evaluation after Employment a. Each school crossing guard is required to undergo an annual medical evaluation to deter mine fitness for duty and ability to perform the essential functions of the job. The School Crossing Guard Office shall schedule appointments with the medical provider. b. When a school crossing guard is required to submit to a medical examination to dete rmine fitness for duty, he/she shall be suspended from duty with pay and referred to the medical provider by the School Crossing Guard Coordinator. The Medical Director for the provider schedules the medical examination, facilitates arrangements and repor ts findings with a determination of fitness for duty. If it is determined by the results of the physical examination that the 62.0, Page 3 of 7 employee would pose a direct threat to the health or safety of self or others, and that no reasonable accommodation is available that would permit the employee to perform the essential functions of the school crossing guard position, the employee shall be terminated for cause. If the employee successfully completes the medical examination and the determination is made that he/she ha s the ability to perform the essential functions of the job without undue hardship or a direct threat to the health or safety of self or other s, the employee shall be directed to resume his or her duties and the suspension will be lifted. 9. Employment Co ntract A Temporary Employment Contract must be executed by each new school crossing guard at the time of employment. Contracts may be renewed at the start of each school year if the employee maintains the required performance standards. 10. Posting Order The Posting Order is an assignment declaration that defines the specific location of the school crossings where a school crossing guard will be posted. The Posting Order also prescribes the time interval of the daily period of protection and other impor tant instructions pertaining to absence reports, time reporting, and mandatory special