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ORANGE COUNTY SHERIFF'S OFFICE GENERAL ORDER Effective Date: June 2, 2018  Amends - GO 20.1.10 ( January 8, 2016 ) Number: 20.1.10 Distribution: All Personnel Review Month: September Reviewing Authority: SSD / Quality Assurance Subject: Time Sensitive Activities This order consists of the following: 1. Purpose 2. Policy 3. Definitions 4. Procedures 1. Purpose The purpose of this policy is to establish and maintain a system of reports, plans, assessments, analysis, inspections, audits, reviews, and survey s to be utilized in the efficient operation of the Sheriff's Office. 2. Policy It shall be the policy of the Sheriff's Office that personnel adhere to written directive requirements. 3. Definitions A. Analysis Reports – A systematic, structured reporting process for dissecting an event into its basic parts to identify any patterns or trends. Analysis of data reports should reveal patterns or trends that could be predictive or could indicate program effectiveness, training needs, equipment upgrade needs and/or poli cy modification needs. Analysis reports are typically completed by a Lieutenant , or equivalent, and submitted to the Sheriff via the chain. B. Audit – A significant representative sampling of the examination of records, activities, evidence, and/or property to confirm compliance with established controls, policies, operational procedures and to recommend any indicated changes. C. CALEA - The Commission on Accreditation for Law Enforcement Agencies D. CFA - The Commission on Florida Law Enforcement Accreditation E. Data Reports – Groups of information that may be qualitative and/or quantitative, which are often used to analyze and draw conclusions. These reports are typically compiled and submitted at the serg eant/equivalent level. F. Evaluation – A careful appraisal and study to determine the significance and/or worth or condition, and to draw conclusions pertaining to an item, project, or undertaking. 20.1.10, Page 2 of 10 G. Inspection – A careful and critical examination; a formal review of all components of a particular requirement and an examination of their application. H. Inventory – The act or process of ca taloging through a full accounting of the quantity of goods or materials on hand, unless a s tandard specifically allows for a partial accounting. 4. Procedures Organizational components shall comply with the reporting requirements listed below: Responsibility Activity/Purpose Frequency/ Distribution Reference Accreditation Manager Annual Report to Commissions of CFA and CALEA Annual CFA 3. 02 All Supervisors Employee Performance Evaluation Annually/ HRD CALEA 35.1.2 GO 4.6.14 All Supervisors Written Performance Evaluations o n probationary employees Quarterly/ Human Resources CALEA 35.1.3 GO 4.6.14 All Personnel Critical Policy Review in PowerDMS for Sworn and Civilian Annual ly CALEA GO 8.1.0 (S) GO 8.1. 2 (S) GO 8.1.7 (S) GO 4.6.1 ( ALL) GO 4.7.2 (ALL) CIMG (ALL) Appropriate Personnel Response to Resistance Report Each incident/ Division Commander, Training, Professional Standards CALEA 1.3.6 GO 8.1.0 Appropriate Personnel Documented Review of Response to Resistance reports required in CALEA standard 1.3.6 Each incident/ Division Commander, Training, Professional Standards CALEA 1.3.7 GO 8.1.0 Appropriate Personnel Reports to be prepared concerning escape of prisoners being transported Each incident CALEA 70.1.7(b) GO 6.2.17 Appropriate Personnel Motor Vehicle Apprehension or Pursuit Form and Incident Report Each pursuit incident/ Division Commander, Training, Professional Standards, Research and Development CALEA 41.2.2(i) GO 8.1.7 20.1.10, Page 3 of 10 Responsibility Activity/Purpose Frequency/ Distribution Reference Appropriate Personnel Written Report and Documented Administrative Review of use of roadblocks and forcible stops Each incident/ Division Commander, Training, Professional Standards, Research & Dev elopment CALEA 41.2.3 (e) GO 8.1.7 Appropriate Personnel Report documenting how property came into the agency possession Each incident CALEA 84.1.1(c) GO 10.1.1 GO 15.1.1 SO 48.0 Appropriate Personnel Preparation of report by person processing crime scene Each incident CALEA 83.2.6 GO 10.1.0 SO 27.0 Canine Section Commander Documented unannounced inventory of K -9 narcotic training aids Annually/ Accreditation CFA 14 .12 SO 5.0 CID Commander Audit of Confidential Funds Quarterly