301591

ORANGE COUNTY SHERIFF'S OFFICE GENERAL ORDER Effective Date: October 7, 2024  Amends - G.O. 15.1.1 ( September 13, 2023 ) Number: 15.1.1 Distribution: All Personnel Review Month: August Reviewing Authority: UPD / Division Commander Subject: Field Reports This order consists of the following: 1. Purpose 2. Policy 3. Procedures 1. Purpose The purpose of this policy is to accurately document the activities of agency personnel in enforcement related activities. 2. Policy It is the policy of the Sheriff's Office to document incidents in an efficient manner. Documentation shall preserve the reputation and integrity of the agency and improve th e overall rate of corrections. Efficient documentation includes use of technology to complete agency forms when possible. 3. Procedures A. Personnel shall write Incident Reports for all verified criminal acts reported. An Incident Report may be written for any call for service at the discretion of personnel handling such calls. Superv isors may require reports be written by subordinates for any type of incident. B. Communications personnel shall assign a unique computer generated number (an event number) to each call for service received, whether by telephone or by radio request from f ield personnel. Only those reports that are filed in Records shall be assigned a case number. C. Supervisors of personnel writing reports shall review reports daily to verify accuracy and detail, and to prevent or control delinquent reports. Supervisors shall confirm reports have been written for all calls -for-service requiring reports. Supervisors shall confirm reports are completed in compliance with agency directives and shall sign each repor t prepared by subordinates. Reports shall be turned in prior to the end of each shift unless a supervisor approves otherwise . D. All agency incident and supplemental reports and charging affidavits shall be completed using the agency’s electronic automate d reporting tool. If this tool is not available, a pa per report shall be completed. Other agency forms that are in electronic form shall be utilized when practical. 15.1.1, Page 2 of 19 E. Field Reports 1. Incident Report 2. Supplemental Report 3. Charging Affidavit Form 4. Waivers and Affidavit Form 5. Vehicle Disposition Form 6. Referral Notice Form 7. Sworn Statement Form 8. Property Form 9. Authorization for Release Fo rm 10. Additional Items Stolen List Form 11. Warrant Ar rest Affidavit Form 12. Trespass Warning Form 13. Faulty Equipment Form 14. Security/Building Chec k Form 15. Contamination List Form 16. Latent Print Envelopes 17. Business Cards 18. Uniform Traffic Citation 19. DUI Citation 20. County Parking Citation 21. Domestic Violence Worksheet 22. Field Activity Report 23. Contraband Forfeiture Request Form 24. Photo Evidence Form 25. Community Orie nted Policing Service Form 26. Teller Affidavit Statement Form 27. Response to Resistance Form / K-9 Apprehension Report 28. Victim Confidentiality Form 29. Witness Form 30. Notice to Appear Citation 31. Photo Referral Form 32. Victim Notification Card 33. Citizen Dispute Settlement Form 34. Delinquency Citation (Juvenile Civil Citation Form ) 35. DUI Prep rinted Charging Affidavit Form 36. DUI Work Sheet Forms 37. .02 Violation Citation 38. Green Tag Tow Notice 39. VINE Information Pin Code Sheet 40. Report Routing & Affidavit Form 41. Request for Social Security Number Form 42. Digital Device Consent Form F. Completing Field Reporting Forms 1. Incident Report Form When completing an electronic incident report, the Incident Report Jurat Form shall be completed as the oath for the report. The Incident Report is to be used to document: 15.1.1, Page 3 of 19 a. All reported offenses whether felony or misdemeanor. b. Miscellaneous, suspiciou s and service incidents at the discretion of the employee or his/her supervisor. c. Exception, misdemeanor vice related arrests by narcotics agents relating to prostitution and the illegal sale, giving, serving of alcoholic beverages to pe rsons under age twenty -one (21). d. If the victim of the crime is a tourist. A victim of a crime is considered a tourist if they reside outside the six contiguous counties of Brevard, Lake, Osceola, Polk, Volusia and Seminole. 2. Supplemental Report Fo rm The Supplemental Report Form shall be used: a. As a continuation of the narrative of an Incident Report when multiple pages are required or when more than one (1) employee is required to write a report on the same incident. b. To record additional infor mation from a previously reported offense or incident. c. Employees shall check the appropriate block at the top of each Supplemental Report to reflect whether the report is a continuation of the original or additional information. d. When completing an el ectronic incident report, the Report Routing & Affidavit Form shall be completed as the oath for the report. 3. Charging Affidavit Form a. The Charging Affidavit Form shall be used to document each arrest. Only one (1) defendant may be charged on each a ffidavit. When multiple defendants are arrested on the same