301359

ORANGE COUNTY SHERIFF'S OFFICE GENERAL ORDER Effective Date: January 30, 2009  Amends - GO 4.6.17 (May 7, 2008) Number: 4.6.17 Distribution: All Personnel Review Month: September Reviewing Authority: HRD / Employee and Labor Relations Subjec t: Reporting Changes In Personal Information This order consists of the following: 1. Purpose 2. Policy 3. Procedures 1. Purpose The purpose of this policy is to verify that agency members appropriately report changes necessary to maintain accurate re cords for insurance, compensation, and notification purposes. 2. Policy Employees are required to immediately notify the agency anytime there is a change in their personal information. Full -time and part -time employees (excluding School Crossing Guards) must update address, telephone number, and emergency contact information in the Lawson database. All School Crossing Guards and volunteers must notify the agency in writing of all changes related to name, address, telephone number, emergency contact information , or other relevant information. 3. Procedures A. Full-time and part -time employees must immediately update any change in address, telephone number, or emergency contact information in the Lawson database. If the employee’s name, number of dependen ts or marital status changes the employee must notify Human Resources within thirty (30) days of this change. Information on making changes to benefits is found in GO 4.3.0 . B. To assist in preparing promotional resume, the Lawson training database, salary incentive requests and duty assignments, employees who complet e training courses or educational programs must forward copies of certificates of completion or attendance to Human Resources and Training. Failure to forward certificates may prevent an employee from attending any further schools/seminars until this requirement has been fulfilled.