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ORANGE COUNTY SHERIFF'S OFFICE GENERAL ORDER Effective Date : October 8, 2025  Amends - GO 4.2.5 ( August 8, 2014 ) Number : 4.2.5 Distribution: All Personnel Review Month: September Reviewing Authority: Fiscal / Emergency Management / Employee and Labor Relations Subject: Emergency Pay Plan This order consists of the following: 1. Purpose 2. Policy 3. Definitions 4. Procedures 1. Purpose The purpose of this policy is to establish uniform procedures for the activation of and documentation for all agency personnel during an emergency mobilization . 2. Policy It will be the policy of the agency to document all hours worked by personnel mobilized under the emergency pay plan and to compensate personnel a ccordingly . 3. Definitions A. Backfill Employee - a temporary replacement employee who performs the regular duties of other personnel. B. Emergency Protective Measures - actions taken by the agency before, during, and after an incident to save lives, protect public health and safety, and prevent damage to improved public and private property. C. Emergency Work - work that must be done immedia tely to save lives, protect improved property, protect public health and safety, or avert or lessen the threat of a major disaster. D. Emergency Pay – compensation for hours worked during the activation of the emergency pay plan. E. Exempt Personnel – employee s in positions that are exempt from overtime because of the duties they perform (e.g. , executive, administrative, professional, and computer professionals) per Fair Labor Standards Act (FLSA) . F. Fair Labor Standards Act (FLSA) – federal legislation that establishes minimum wage, overtime pay and recordkeeping standards affecting employees in the private sector , Federal, State and local governments. G. Florida Recovery Obligation Calculation (F -ROC) - is an initiative by the Florida 4.2.5, Page 2 of 4 Division of Emergency Management (FDEM) that standardizes, streamlines, and simplifies the Public Assistance process. H. Hourly or Non -Exempt Personnel – employees who are paid an hourly wage and is entitled to overtime pay. I. Standard Work Period – a seven (7) day , forty (40) hour period (non -sworn) or fourteen (14) day period (sworn) . 4. Procedures A. Personnel Pay during Emergencies or Disasters 1. The High -Risk Incident Commander (HRIC) shall request the activation of the Emergency Pay Plan to the Sheriff or designee. 2. Once the plan is activated the HRIC or designee shall notify the Director of Financial Services, and the Grants Manager. 3. In addition to activations related to hurricanes or events declared by the Orange County Mayor or Governor, the Sheriff or designee may activate the emergency pay plan in whole, or in part, for any incident requiring emergency response or personnel assignm ent. 4. Only personnel who are designated by the Sheriff or designee to work emergency duties will document their hours as emergency pay, including exempt personnel being compensated in accordance with this policy. Payroll shall notify the designated personn el of the applicable pay code usage. 5. The HRIC or Incident Commander shall notify the Sheriff or designee, if specific units or personnel are needed in the activation of the emergency pay plan for a given incident. This determination will be based on the operational needs of the response and a cost analysis of those personnel. B. Payroll Procedures Hourly/Non -Exempt Emergency Pay Plan Fiscal/Payroll shall issue detailed instructions on timesheet documentation pay code usage and required pay comments. Pay com ments must be used to identify and track hours worked under emergency conditions for reimbursement purposes. C. Exempt Personnel Emergency Pay 1. Designated exempt personnel , as approved by the Sheriff or designee, shall receive emergency pay for all hours work ed during the activation until the emergency pay plan is deactivated. 2. Exempt personnel assigned emergency duties during an activation will be compensated for hours worked in excess of their normal workday. This will be calculated at a rate equal to their annual salary divided by 2080 . 3. Exempt personnel assigned emergency duties shall document the number of hours , in excess of your regular work hours, in the column designated by 4.2.5, Page 3 of 4 Fiscal/Payroll. D. Reimbursable Grant Payroll Expenditures 1. The agency will seek reimbursement for FEMA Public Assistance eligible expenditures incurred. Reimbursable expenditures include, but are not limited to, Emergency Protective M easures classified under FEMA (Category B). Examples of such measures include but are not limited to: a. Providing security at shelters b. Conducting traffic control c. High-water rescue operation d. EOC operations 2. To confirm the agency can effectively seek reimbursement for these activities, the following procedures will be followed: a. The agency will request a mission number from the Orange County Emergency Operations Center (CEOC) for the specific activity related to the incident response. b. The Mission Reque st number will be tracked and recorded by the Critical Incident Management Team. E. Remote Work and Administrative Leave 1. To maximize resource utilization and maintain operational readiness, the use of remote work may be required where feasible for personnel who are not required to report to specific work locations during the emergency. Division Commanders,