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ORANGE COUNTY SHERIFF'S OFFICE GENERAL ORDER Effective Date: September 7, 2017  Amends - GO 4.2.0 ( August 8, 2014 ) Number: 4.2.0 Distribution: All Personnel Review Month: April Reviewing Authority: HRD / Employee and Labor Relations Subject: Employee Time Sheets This order consists of the following: 1. Purpose 2. Policy 3. Definitions 4. Procedures 1. Purpose The purpose of this policy is to establish specific procedures to document the time worked by all personnel and to assure those personnel are properly paid. 2. Policy It is the policy of the ag ency that all employees complete a record of time for hours worked each pay period. The time entry record can be located in the Lawson HR/Payroll database. 3. Definitions A. Actual Hours Worked – hours physically on the job. B. Basic Hours /Non -Sworn – include the total actual hours worked and/or leave hours taken up to 40 hours. C. Basic Hours/Sworn – include the total actual hours worked and/or leave hour s taken up to 80 hours. D. Compensatory Leave – leave taken from the accrued compensatory time balance. E. Compensatory Time – hours paid to non-exempt sworn and non -sworn employees in lieu of monetary compensation for time worked in excess of scheduled duty hours. F. Duty Period – designated shift assignment hours for employees to report to their respective work areas. G. Exempt Employee – employees in positions that are exempt from overtime because of the duties they perform (e.g. , executive, administrative, professional, and computer professionals) per Fair Labor Standards Act (FLSA) . 4.2.0, Page 2 of 6 H. Flex Time – management prerogative designed to permit employees to be released from d uty for the remainder of a normal scheduled work period for the purpose of eliminating the need for overtime compensation. I. Holiday Compensation – compensation based on an employee’s duty period and/or standard work day which falls on an agency approved ho liday. J. Meal Period – non-compensated period of one (1) hour. When the interests of the agency dictate, a supervisor may direct that shorter than one (1) hour meals periods be taken, but under no circumstances less than thirty (30) minutes. It is the int ent of the agency to encourage all employees to take a meal break away from their work area. K. Non-Duty Hours – hours worked during non -scheduled duty periods. L. Non-Exempt Employee – employees compensated based on an hourly basis. M. Non-Traditional Work Hours /Non -Sworn – for personnel assigned to a section which operates on a 24 hour basis , the duty period will be determined by the operational needs of the agency . N. Normal Work Schedule/Non -Sworn – an eight (8) hour daily shift, with days off and hourly sc hedules established by a supervisor, totaling forty (40) hours in a standard work period . O. Normal Work Schedule /Sworn – an eight (8), ten (10), or eleven and one -half (11½) hour daily shift, with days off and hourly schedules established by supervisor, totaling eighty (80) hours in a standard work period , depending on assignment. P. On-Duty Meal Period – when staffing and operational requirements prohibit absence from the work area, supervisors may authorize consumption of meals while on -duty and on -premises at the work area as circumstances permit. Such on-duty meal periods will not exceed thirty (30) minutes in duration and will be regarded as time worked for pay purposes. I t is the intent of the agency to encourage all employees to take a meal break away from their work area. Q. Overtime -Paid – monetary compensation paid to sworn and non -sworn employees for actual hours worked in excess of basic hours in a standard work period . R. Overtime -Premium – compensation at the rate of one and one -half hours for each additional hour or part thereof in excess of forty (40) or eighty -two (82) actual hours worked during a normal work schedule , depending on assignment . S. Overtime -Regular – compensation at the rate of straight hourly pay for each additional hour or part thereof in excess of forty (40) basic hours for non -sworn employees or eighty (80) up to eighty (82) basic hours for sworn employees in a 4.2.0, Page 3 of 6 normal work period , depending on assi gnment. T. Rest Period – fifteen (15) minute periods counted as time worked for pay purposes . Rest periods will not be scheduled as the first or last fifteen (15) minutes of the work day. Rest periods will not be scheduled to extend the duration of meal per iods. U. Standard Work Day/Non -Sworn – consists of eight (8) working hours, an unpaid one (1) hour meal period and two (2) paid rest periods of not more than fifteen (15) minutes each . V. Standard Work Period/Non -Sworn – a seven (7) day period . W. Standard Work Period/Sworn – a fourteen (14) day period. X. Traditional Work Hours /Non -Sworn – for personnel assigned to a