301282

ORANGE COUNTY SHERIFF'S OFFICE GENERAL ORDER This order consists of the following: 1. Purpose 2. Policy 3. Definitions 4. Procedures 1. Purpose The purpose of this policy is to outline the types of leave available to agency employees and define the approval and utilization authority required, while supporting employees’ well-being and recognizing their service. 2. Policy The Sheriff shall provide leave options to all eligible employees for specific types of leave , which are not otherwise addressed under existing policies. 3. Definitions A. Administrative Leave – excused time from work with or without pay, which may be granted to employees by the Sheriff. B. Annual Leave (Vacation) – excused accrued time from work with pay. The annual leave rate is determined by employee’s service and position. C. Compensatory Leave – leave taken from the accrued compensatory time balance. D. Compensatory Time - hours earned by non -exempt sworn and non -sworn employees as compensation for time worked beyond scheduled duty hours, in lieu of monetary payment. E. Exempt Leave – granted by the Sheriff to exempt employees in consideration for hours wor ked in addition to the standard work hours. F. Field Training Leave and Certified Training Leave – Leave granted for conducting training for agency employees as part of certified agency training programs. G. Floating Holiday Leave – Two days granted annually by the Sheriff to all agency members. These days must be used within the same calendar year and do not carry over into the next year. Effective Date: October 8, 2025  Amends - GO 4.1.0 ( August 26, 2025 ) Number: 4.1.0 Distribution: All Personnel Review Month: August Reviewing Authority: HRD / Employee and Labor Relations Subject: Approved Leave Types and Procedures 4.1.0, Page 2 of 7 H. Holiday Exempt Leave – granted by the Sheriff to exempt employees for agency recognized holidays. I. Incentive Leave - granted by the Sheriff which can be used at the discretion of the employee in lieu of vacation or compensatory time. J. Vacation Leave – time off taken from employee’s annually accrued vacation leave balance. 4. Procedures A. Annual Leave (Vacation) 1. The maximum limit of annual leave for full -time employees is 580 hours. The accrual rates of annual leave for full -time employees are as follows: 2. The accrual rate for the Undersheriff, Bureau Chiefs, Division Majors, Comptroller and General Counsel will be as follows , with a maximum accrual limit of 680 hours. 3. Employees shall continue to earn annual leave during any leave of absence with pay, provided they return to active employment. Supervisors should encourage all subordinates to use their annual leave on a yearly basis. 4. Employees must submit a request for annual leave to their supervisor (via e-mail) in sufficient time for the supervisor to appropriately schedule personnel. Leave requests to utilize more than 120 consecutive hours of approved leave, not including leave un der FMLA , must be approved by the employee’s Division Commander or designee. Leave requests should be addressed within ten (10) days of submission to the employee’s chain of command and/or in accordance with the applicable Collective Bargaining Agreement . 5. Employees separating from the agency shall receive compensation for any unused annual leave at the rate of pay the employee was earning at the time of sep aration, not including “acting” pay. 6. An employee who has reached eligibility to enter the Florida Retirement DROP program based on total service and/or age and service may receive a one -time payout of up to 500 hours of annual leave. Compensatory time Years of Service Bi-Weekly Accrual Rate Annual Hours Earned Up thru 4 years 3.69 hours 95.94 Year 5 anniversary up to year 10 4.61 hours 119.86 Year 10 anniversary up to year 15 6.15 hours 159.90 Year 15 anniversary until separation 7.69 hours 199.94 Years of Service Bi-Weekly Accrual Rate Annual Hours Earned 1 – 14 years 6.15 hours 159.90 15 or more years 7.69 hours 199.94 4.1.0, Page 3 of 7 can be counted toward this 500 hours if it is earned in the last eleven (11) months prior to payout request. Employees shall continue to receive their normal accrual of annual leave. The funds from the payout of vacation and/or compensatory time are eligible for rollover into the employee’s Deferred Compensation account. The one -time payout will be at the rate of pay the employee is earning at the time of payout; not to include “acting” pay. 7. Employees in the Investment Plan are eligible to receive the one -time payout of up to 500 hours of annual leave when they reach regular retirement eligibility based on total service and/or age and service. Compensatory time can be counted toward this 500 hours if it is earned in the last eleven (11) months prior to the payout request. The funds from the payout