Policy Text
TRAINING BULLETIN
Date of Issue:
23 Mar 01 CALEA Ref. No. 53.1.1; 53.2.1 Index Number: V-P
Alpha Index: Guidelines for
Audits and Inspections
“Department Training Bulletins shall be used to advise members of current police techniques
and procedures and shall constitute official policy.”
GUIDELINES
FOR
AUDITS AND INSPECTIONS
Office of Inspector General
Oakland Police Department
455 7th Street
Oakland, California 94607
Telephone Hot Line: 510.238.3868 (24 hrs)
E-mail: OIG@Oaklandnet.Com
Fax: 510.465.3405
Guidelines for Audits and Inspections, Index Number V-P
LAW ENFORCEMENT CODE OF ETHICS
As a Law Enforcement Officer, my fundamental duty is to serve mankind; to safeguard lives
and property; to protect the innocent agains t deception, the weak against oppression or
intimidation, and the peaceful against violence or disorder; and to respect the Constitutional
rights of all men to liber ty, equality and justice.
I will keep my private life unsulli ed as an example to all; mainta in courageous ca lm in the face
of danger, scorn, or ridicule; develop self-res traint; and be constantly mindful of the welfare of
others. Honest in thought and deed in both my personal and official life, I will be exemplary in
obeying the laws of the land and th e regulations of my department. Whatever I see or hear of a
confidential nature or that is c onfided to me in my official ca pacity will be ke pt ever secret
unless revelation is necessary in the performance of my duty.
I will never act officiously or permit personal feelings, prejudices, animosities, or friendships
to influence my decisions. With no compromise for crime and with relentless prosecution of
criminals, I will enforce the law courteously and appropriately w ithout fear or favor, malice or
ill will, never employing unnecessary force or violence and never accepting gratuities.
I recognize the badge of my office as a symbol of public faith, and I accept it as a public trust
to be held so long as I am true to the ethics of the police service. I will constantly strive to
achieve these objectives and ideals, dedica ting myself before God to my chosen
profession...law enforcement.
ADOPTED 1956. THE PEACE OFFICERS' ASSOCIATION OF THE STATE OF
CALIFORNIA
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23 Mar 01 ● Oakland Police Department
INTRODUCTION
The purpose of this manual is to provide the Department’s leadership with a guide to
conducting audits and in spections. This Training Bulletin has been designed for use by the
Office of Inspector General (OIG), supervis ors, commanders, mana gers, and personnel who
oversee staff.
Through the use of the audit a nd inspection process, the various functions of the Department
are reviewed to determine if policies and pr ocedures are being fo llowed and/or require
modification. Occasionally, the process will identify deficien cies that require corrective
action(s); failure to act on these deficiencies c ould adversely affect ma nagement, supervision,
policy, or training within the organization. Department audits and inspections, and the co rrection of adverse conditi ons discovered therein,
are the function and responsibility of all co mmand and supervisory pe rsonnel, and are an
integral part of any management system which holds its members accountable for their
performance. The audit and inspection pr ocess is an essential mechanism for:
• Evaluating the quality, efficien cy, and effectiveness of th e Department’s operations,
• Ensuring Departmental goals are clearly understood and pursued,
• Identifying the need for a dditional resources, and
• Providing a vertical as well as lateral mean s of communication within the Department.
Richard L. Word Chief of Police Oakland Police Department
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Guidelines for Audits and Inspections, Index Number V-P
TABLE OF CONTENTS
I. Department Inspecti on Policy................................................ Page 1
II. General Responsib ilities ......................................................Page 2
III. Audits and Inspections – Types ..............................................Page 2
IV. Audits and Inspections - Sele ction and Schedul ing.......................Page 3
V. General Inspection Pr ocedures...............................................Page 4
Line Inspecti ons.......................................................Pa ge 4
Informal Inspec tions..................................................Page 4
Formal Inspec tions....................................................Pa ge 5
Staff Inspecti ons.......................................................Pa ge 5
VI. Formal Audit Procedures
Preliminary Review................................................... Page 6
Work Plan..............................................................Page 6 Audit Notifi cation.....................................................Page 6
Entrance Conference .................................................Page 7 Periodic Updates/Pr ogress Reports ................................Page 7
Exit Confer ence .......................................................Page 7
Auditor’s Re port ......................................................Page 7
Management Repor t/Response......................................Page 8
Response from the Ch ief of Polic e.................................Page 8
Corrective Acti on Repor t............................................Page 8
VII. Audit Report – Content a nd Guidelines ....................................Page 8
General Aud it Data ...................................................Page 9
History/Purpose .......................................................Page 9 Methodology/Discussion.............................................Page 9 Significant Fi ndings ..................................................Pa ge 9
Recommendati ons................................................... Pa