Policy Text
TRAINING BULLETIN
Evaluation Coordinator: Commander
Automatic Revision Cycle: Years
partment Training Bulletins shall be used to advise members of current police techniques and
procedures and shall constitute official policy.” Index Number: V-C.2
Alpha Index: Automated Information Systems:
AWS, CORPUS, CLETS, CJIS, DMV, NLETS, NCIC Date of Issue / Revision
31 Jul 00
“De
Automated Information Systems
Introduction
This Training Bulletin provides an overview of the automated information systems available to
personnel through Department computer and mobile digital terminals.
Automated Warrant System (AWS)
AWS provides real-time verification, tracking, and maintenance of all warrants for the Bay Area
law enforcement community.
The AWS database contains local warrant and non-warrant-or "subject"-information.
The Subject File allows agencies to create, distribute, maintain, track, and cross reference
individuals of interest to law enforcement in the following areas:
County Probation Police Hazard
Electric Surveillance Gang Members
Work Furlough Sex Registrants
State Parolee Arson Registrants
Misidentified Warrants
Inquiries into AWS may be made by name and date of birth (DOB), Personal File Number (PFN), or California Driver's License (CDL).
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Automated Information Systems, Index Number V-C.2
Criminal Oriented Records Prod uction Unified System (CORPUS)
CORPUS is a county database which provides criminal histories on adults and juveniles
prosecuted as adults in Alameda County.
Inquiries into CORPUS may be made by name and DOB, by PFN, or by CDL.
California Law Enforcement Te lecommunications System (CLETS)
CLETS is a high-speed message switching system created by an act of the 1965 California
Legislature.
CLETS provides law enforcement and criminal ju stice agencies access to relevant databases and
the ability to transmit and receive point-to-point administrative messages.
CLETS has a direct interface with Department of Motor Vehicles (DMV), the National Law
Enforcement Telecommunications System (NLETS), the Federal Bureau of Investigation National Crime Information Center (FBI-NCIC), the Crimin al Justice Information System (CJIS), and the
Oregon and Nevada law enforcement systems.
Except for the Oregon and Nevada law enforcement systems, agencies having an interface with CLETS are described below.
A diagram of CLETS is provided in Figure l .
Department of Motor Vehicles (DMV)
The DMV maintains five databases available to law enforcement: Driver's License/Identification
Cards, Vehicle/Vessel Registration, Parking/Toll Violation, Occupational Licensing, and
International Registration.
Inquiries into the DMV may be made using a subject's name, license/identification number,
license plate number, VI N, or boat hull number.
The DMV is included in CLETS. See Figure 1.
National Law Enforcement Telecommunications System (NLETS)
NLETS is a message-switching system, similar to CLETS, linking all states, Puerto Rico, the
District of Columbia, and several federal law en forcement agencies togeth er for the purpose of
exchanging intelligence information.
NLETS in included in CLETS. See Figure 1.
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31 Jul 00 ● Oakland Police Department
INSERT DIAGRAM OF CLETS NETWORK HERE
Figure 1: The CLETS Network
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Automated Information Systems, Index Number V-C.2
National Crime Information Center (NCIC)
NCIC is a nationwide database established under the auspices of the FBI as a service to all
criminal justice agencies.
NCIC organizes informat ion received from law enforcement agencies throughout the United
States in a manner which corresponds to the orga nization of files used by the Criminal Justice
Information System (CJIS). See below.
Want and warrant information may also be obtained through NCIC.
NCIC is included in CLETS. See Figure 1.
Criminal Justice Information System (CJIS)
CHS was created by the Identification and Inform ation Branch of the California Department of
Justice (DOJ). The California Department of Justice monitors and maintains CJIS, but individual agencies are
responsible for the records they submit. To ensure CJIS records are reliable and not misused, all
users must adhere to DOJ policies.
CJIS is included in CLETS. See Figure 1.
CJIS is composed of the ten databases listed below:
Stolen Vehicle System (SVS)
SVS contains records of serialized vehicles or vehicle parts and license plates which have been
reported to California law enforcement as lost, st olen, recovered, repossess ed, under observation,
used in a felony, or associated with a missing person.
Inquiries into SVS may be made using the vehicle identification number (VIN), license number,
engine number, serial number, or owner applied number.
Automated Boat System (ABS)
ABS is a database of stolen boat parts and of boats reported to California law enforcement as
stolen, lost, recovered, or repossessed and stored.
Inquires into ABS may be made using the registration number, boat hull number, engine number, serial number, or owner applied number.
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31 Jul 00 ● Oakland Police Department
Automated Firearms System (AFS)
AFS is a database of the law en forcement status and historical record of serialized firearms.
Records of the law enforcement stat us of serialized firearms identif y serialized weapons as stolen,
lost, found, held as evidence, under observation, or destroyed. Historical records of serialized firearms include the names of pers ons associated with serialized
firearms, including licenses to carry a concealed weapon; dealers' records of sale, pawns, and