Policy Text
OFFICE OF CHIEF OF POLICE
OAKLAND POLICE DEPARTMENT
MEMORANDUM
TO: All Personnel DATE: 27 Jan 11
SUBJECT: New Departme ntal General Order N-2.1, PURCHASE AND
INVENTORY OF DEPARTMENT FIREARMS
The subject order has been published to set forth Departmental po licy and procedures
regarding the purchasing, inve ntory tracking, auditing, an d disposal of Department-
owned firearms.
The Evaluation Coordinator for this order shall be the Training Section Commander,
who, without further notice, shall forward the required report to the Chief of Police
on or by 27 Jul 11. The Evaluation Coordinator shall receive, review and document the acceptance or
rejection of all comments and/or recommendations received prior to submitting his/her six-month evaluation report. The Evaluation Coordinator shall forward a copy of the six-month evaluation report,
along with the comments/recommendations r eceived, to the Offi ce of Inspector
General to be maintained in the appropr iate Departmental General Order archive
folder. Personnel shall acknowledge rece ipt, review, and understanding of this directive in
accordance with the provisions of DGO A-1, DEPARTMENTAL PUBLICATIONS.
By order of Anthony W. Batts
Chief of Police Date Signed: _______ _______________
DEPARTMENTAL
GENERAL ORDER Index as: N-2.1 Purchase and Inventory of
Department Firearms Effective Date:
27 Jan 11
Evaluation Coordinator:
Training Section Commander
Evaluation Due Date:
27 Jul 11
Automatic Revision Cycle:
3 Years
Page 1 of 4
PURCHASE AND INVENTORY OF DEPARTMENT FIREARMS
The purpose of this order is to set forth Departmental policy and procedure regarding the purchasing, inventory tracking, auditing, and disposal of Department-owned firearms.
I. POLICY A. All firearm purchases shall be made through the Training Section and in
full compliance of the City and Depa rtment’s bidding and vender selection
policy.
B. Only Department authorized firearms shall be purchased.
C. Funds for firearms purchases shall be the responsibility of the purchasing
unit.
D. The purchasing unit shall be responsib le for reporting the disposition of
firearms to the Training Section (e.g ., destruction, lost, stolen, sold,
returned, exchanged, transferred, or used for spare parts).
E. The Training Section shall conduct an annual firearm audit, to be
completed annually by the 10
th of December, and report the findings to the
Chief of Police.
F. The issuance of temporary firearms (e.g., shotguns, a nd the subsequent
return of same) shall be in accordan ce with the provisions of DGO C-4,
SAFETY EQUIPMENT.
DEPARTMENTAL GENERAL ORDER N-2.1 Effective Date:
27 Jan 11 OAKLAND POLICE DEPARTMENT
II. PURCHASING OF DEPARTMENT-OWNED FIREARMS
The unit purchasing th e firearms shall:
A. Secure and transfer the appropriat e funds into an account designated by
the Training Section Commander. Consulta tion with the Fiscal Division is
strongly recommended to ensure this process takes place.
B. Confer with the Training Section / Range Staff to ensure the requested
firearms are authorized by the Departmental.
III. RECEIVING, LOGGING, AND TRACKING A. Receiving
All firearms purchased by the Depa rtment shall be received by the
Training Section / Range Staff who sh all inspected the items for quality
and performance and to ensure the or der is complete before invoices are
approved.
B. Logging Log the firearm into the Oakland Range Asset Tracking System (ORATS) database and include the following information:
1. Date of Purchase;
2. Name of Vender;
3. Type of Firearm, categorized by make, model, type and serial
number; and
4. Where firearm assigned (i.e ., unit and/or individual).
C. Tracking
Track firearms as follows:
1. Date firearm returned;
2. Date firearm removed from service; and
3. Date firearm disposed of and how.
Page 2 of 4
DEPARTMENTAL GENERAL ORDER N-2.1 Effective Date:
27 Jan 11 OAKLAND POLICE DEPARTMENT
IV. ANNUAL INVENTORY OF DEPARTMENT-OWNED FIREARMS The Training Section, in cooperati on with division commanders, shall:
A. Coordinate a Department-wide invent ory of all firearms as follows:
1. The Training Section shall send out a reminder (via email) to each
Division Commander by the 1
st of November of each year to
conduct an annual firearms inventory utilizing a Firearms
Inventory Sheet (provided by the Training Section).
2. Division commanders shall complete and electronically forward the
Firearms Inventory Sheet by the 30
th of November to Training
Section Commander.
3. Upon receipt of the Firearms Inventory Sheets, Training Staff shall review and follow-up on any disc repancies with the submitted
inventories and update the ORAT S database accordingly.
4. Unresolved issues and/or correc tions shall be brought to the
attention of the Training Secti on Commander for further action.
5. The Training Section Commander sha ll ensure a report is prepared
and forwarded to the Chief of Police on the findings of the inventory and the status of all Depart ment owned firearms by the
10
th of December, to include:
a. Methodology of the inventory:
b. Breakdown of firearm assignments (e.g., Tactical Operation
Team Elements, Patrol Rifle Officers, etc.); and
c. Quantity and nomenclature of firearms purchased, issued,
returned, and