Policy Text
Ref: CALEA
Standard 82. 1.1
DEPA RTMENTAL
GENERAL
ORD ER
M-9
Index as :
Release of R ecords
Effective Da te:
16 Feb 23
Coordinator:
Records Division Manager
*This policy has been amended to reflect the settlement in Morris et al. v. City of Oakland.
OPD antic ipates furthe r revi ew and updating of the policy in the near future .
i
RELEASE OF RECORDS *
TABLE OF CONTENTS
POLICY ................................ ................................ ................................ ................................ .......................... 1
DEFINITIONS ................................ ................................ ................................ ................................ .............. 1
Public Records ................................ ................................ ................................ .............................. 1
Police Reports ................................ ................................ ................................ ............................... 1
Writing ................................ ................................ ................................ ................................ ........... 1
Court Order ................................ ................................ ................................ ................................ ... 1
T.N.G. Order ................................ ................................ ................................ ................................ . 2
Subpoena Duces Tecum ................................ ................................ ................................ .............. 2
Local Summary Criminal History Information ................................ ................................ ........ 2
Criminal Offender Record Information (CORI) ................................ ................................ ....... 2
State Summary Criminal History Information ................................ ................................ ......... 2
Juvenile ................................ ................................ ................................ ................................ .......... 2
Member of the public ................................ ................................ ................................ ................... 2
LEGAL AUTHORITY ................................ ................................ ................................ ............................... 3
Local Summary Criminial Histo y ……………….……………………………………………….3
State Summary Criminal History ……………………………………………………………...3
Information and Cri minal Hist ories of Juveniles …………………………………...………....3
Nons ummary Departmental Records ………………………………………………………….3
CUSTODIANS OD RECORD ……………………………………………………………………...4
RELEASE OF ADULT CRIMINAL HISTORY SUMMARY INF ORMATION
CRIMINAL OFFENDER RECORD INFORMATION (CORI) ................................ ................... 4
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT M-9 Effective Date:
16 Feb 23
ii RELEASE OF JUVENILE RECORDS AND INFORMATION ................................ .................. 5
RELEASE OF VEHICLE COLLISION RE PORTS (TF -3047/3047 -1) AND RELATED
REPORTS ................................ ................................ ................................ ................................ ...................... 7
DEPARTMENTAL INCIDENT REPORTS ................................ ................................ ....................... 8
DEPARTMENTAL CONSOLIDATED ARREST REPORTS (CAR, 536 -252)
REGARDING ADULTS ................................ ................................ ................................ ......................... 10
OTHER DEPARTMENTAL RECORDS/INFORMATION ................................ ........................ 12
REVIEW OF LOCAL AND STAT E SUMMARY CRIMINAL HISTORY RECORDS BY
SUBJECT OFFENDERS ................................ ................................ ................................ ......................... 14
CHALLENGES TO DEPARTMENTAL RELEASE POLICIES OR TO CONTENT OF
RECORDS ................................ ................................ ................................ ................................ ................... 14
SERVICE FEES, BUSINESS HOURS ................................ ................................ ............................... 15
Ref: CALEA
Standard 82. 1.1
DEPA RTMENTAL
GENERAL
ORD ER
M-9
Index as :
Release of R ecords
Effective Da te:
16 Feb 23
Coordinator:
Records Division Manager
Page 1 of 16
RELEASE OF RECORDS
The purpose of this order is to set forth Departmental policy regarding the release of police
records, summary criminal history information, Depar tmental -originated materials, and
challe nges to refusals to release in formation. In the event that a particular type of
document is not discussed in this order, the decision to release or withhold it shall be
referred to the Custodian of Records of the uni t involved. The unauthorized release of
records may subject the releas ing member or employee to criminal or civil liability.
I. POLICY
It is the policy of this Department to make public any information except that
expressly exemp ted by statute from public disclosure or ex empt under Government
Code section 7922.000 . Records or information, which, if released, would endanger
the safety of a person involved in an investigation or would endanger the successful
completion of the investigation or a related investigation shall not be r eleased.
II. DEFINITIONS
A. Public Records include any “writing” containing information relating to the
conduct of the public's business prepared, owned, used, or retained by any
state or local agency regardless of physical form or ch aracteristics.
B. Police Reports are also defined as public records. However, portions of a
police report which reflect the analysis or conclusion of a police officer is
not public in formation.
C. Writing means handwriting, type writing, printing, Photostatting ,
photographing, and every other means of recording upon any form of
communication or representation, including letters, words, pictures, sou nds,
or symbo ls, or combination th ereof, and all pape rs, maps, magnetic or paper
tapes, photographic films and prints, magnetic or punched cards, discs,
drums, and other documents (G.C. 7920.54 5).
D. A Court Order is an order fro m a judge req uiring the pr oduction of specific
record s.
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT M-9 Effective Date:
16 Feb 23
Page 2 of 16 E. A T.N.G. Order is the juvenile court order for each county that defines
conditions for releasing information on juveniles.
F. A Subpoena Duces Tecum is