Policy Text
DEPARTMENTAL
GENERAL ORDER I-16.1 Index as: Daily Detail Effective Date:
5 Sep 08
Evaluation Coordinator:
BFO Deputy Chief
Evaluation Due Date:
5 Mar 09
Automatic Revision Cycle:
3 Years
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DAILY DETAIL
The purpose of this order is to set forth Departmental policy and procedures to facilitate
scheduling, documenting, and archiving Daily Details.
I. POLICY A. Daily Details shall be prepared and maintained by all organizational units
at levels to be determined by each Bureau Deputy Chief/Director.
B. Daily Details shall accu rately reflect the com position and assignment of
the organizational unit workforce to en sure overtime, spec ific leaves of
absences, and special assignments ar e properly documented on the Daily
Detail and Time Sheets.
C. Daily Details for all organizational units shall document the following information: 1. Name, serial number and ra nk/classificati on of on-duty
commanders and supervisors, and actual hours worked.
For units regularly assigned to fiel d duties, the Daily Detail shall
list the supervisor’s name, rank, and serial number for each Team,
including Teams that share a supervisor for all or part of the shift.
2. Name, serial number and ra nk/classification for all non-
supervisory personnel on -duty, actual hours worked, and if acting
in higher rank/classification.
3. Any change in personnel during a shift, including changes that
occur for only part of the shift, shall be documented in the Daily
Detail.
DEPARTMENTAL GENERAL ORDER I-16 Effective Date
5 Sep 08 OAKLAND POLICE DEPARTMENT
4. Document the nature of Speci al Assignments as follows:
a. Special Assignment (SA) (e.g., school, conference,
training, etc.); or
b. Special Field Assignment (SFA ) (e.g., enforcement project,
assisting another field unit). NOTE : In the event the entire SFA or part of the SFA
occurs outside of regular work shift hours, another supervisor shall be identified for these hours.
5. Name, serial number and rank/clas sification for all personnel off
duty (Absentees) due to one of the following specific reasons:
a. Regular day off (RDO);
b. Leave of Absence (Choose fr om the table below);
AUT Authorized Leave (Without Pay)
CTU Compensatory Day Used
FAM Family Sick Leave
FDL Family Death Leave
ICFS On-Duty Injury (Sworn)
ICF On-Duty Injury (Non-Sworn)
MIL Military Leave
MLT Management Leave
ADL Administrative Leave
SCK Sick Leave
STO Shift Trade Off (Sworn)
STW Shift Trade Work (Sworn)
TRN Shift Trade Off (Non-Sworn)
TRNW Shift Trade Work (Non-Sworn)
VAC Vacation
FHP Floating Holiday
UNP Unauthorized Leave
OTHER Provide Explanation
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DEPARTMENTAL GENERAL ORDER I-16 Effective Date
5 Sep 08 OAKLAND POLICE DEPARTMENT
6. All units, regularly assigned to field duties, shall additionally
include the following additional information:
a. Call Sign;
b. Vehicle number;
c. Transceiver number;
d. Regular Duty Assignment;
e. Assignment that day, if di fferent from regular duty
assignment;
f. Mandatory or Voluntary Wo rk On Day-Off Program
(WODOP);
g. Special skills, if known (i.e., Pa trol Rifle Officer, Tactical
Operations Team member, and foreign language skills)
7. Supervisors/Commanders/Manager s of non-field units shall
maintain a vehicle log for permanen t and pool vehicles assigned to
his/her unit. Logs shall incl ude the following information:
a. Date and time;
b. Vehicle number; and
c. Driver name.
Vehicle logs shall be forwarde d to the appropriate Bureau
Administrative Unit a nd electronically entered onto the bureau
server on a monthly basis.
To facilitate indexing, ensure the file name of the electronic copy
of each Vehicle Log includes the or ganizational unit name and date
[(e.g., VL- Unit-yymmdd (VL-CID-080815)].
II. RESPONSIBILITIES A. All field units shall contact the Comm unications Division at the beginning
of their shift and provide the vehicl e number and radio number he/she is
assigned to that day.
All field units shall contact the Co mmunications Division at the end of
their shift to sign off.
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DEPARTMENTAL GENERAL ORDER I-16 Effective Date
5 Sep 08 OAKLAND POLICE DEPARTMENT
B. Designated unit personnel shall prepar e the Daily Detail and ensure the
following tasks are completed:
1. Verify the appropriate sources of information to determine if any
personnel are absent;
2. Ensure new assignment or reassignment information of transferred or loaned personnel is documented on the Daily Detail;
3. Ensure personnel information is updated, as necessary;
4. Review the Daily Detail to ensure the information is correct and
reflects an accurate accounting of personnel attendance within the
unit that day; and
5. Forward the Daily Detail to th e first-level co mmander/manager
(non-BFO) or Area Commander (BFO) for review and finalizing.
C. The first-level commander/ manager reviewer sha ll, within 72 hours:
1. Review the Daily Detail (s) to ensure Daily De tails are accurate and
reflect the composition and assignmen t of the unit workforce and to
ensure overtime, specific le