Policy Text
Ref: CALEA
Standard 84.1.4
DEPARTMENTAL
GENERAL ORDER H-8 Rev.
11 Sep 00
Index as: Property & Evidence Unit Security Security, Property & Evidence Unit
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PROPERTY & EVIDENCE UNIT SECURITY
The purpose of this order is to set forth regulations to ensure the security of the
Property & Evidence Unit.
I. AUTHORIZED ADMITTANCE TO THE PROPERTY AND EVIDENCE UNIT
A. Only those persons who have valid reasons for entering the Property
& Evidence Unit shall be admitted. Others shall transact business at
the Property & Evidence Unit counter and shall not enter the interior of the Property & Evidence Unit. Examples of persons who have valid reasons to enter the Unit are: 1. Personnel assigned to the Property & Evidence Unit, and the Training Section Range Master.
2. Command and supervisory personnel who have valid business reasons requiring entry.
3. Investigators and other members who must inspect or view evidence or property, or who must enter for other valid investigative or police purposes.
4. Janitors or other City employees when on essential business.
5. Complainants, witnesses and other citizens when accompanied by an Investigator for the purpose of identifying or viewing
property or evidence.
DEPARTMENTAL GENERAL ORDER H-8 Rev.
11 Sep 00 OAKLAND POLICE DEPARTMENT
B. No person shall be admitted for the purpose of using a telephone,
visiting, or generally viewing propert y not associated with a specific
case under investigation.
II. PROPERTY & EVIDENCE UNIT ADMITTANCE PROCEDURES
A Property & Evidence Unit Admittance Log (TF-403) shall be maintained. Except for regularly assigned personnel, all persons entering and leaving the Unit shall complete the appropriate spaces on the log.
A. The Admittance Log shall be completed by the person seeking admittance while on the outside of the counter and prior to the opening of the entry door.
B. An investigator escorting citizens for the purpose of viewing property shall ensure each citizen en ters his/her name on a separate
line on the log.
C. After the person seeking admittance has signed the log and noted
his/her reason for entering, it sha ll be reviewed by an assigned on-
duty Police Property Specialist. If the reason is valid, admittance shall be granted.
D. Persons seeking admittance who are unknown to assigned on-duty personnel shall show adequate identification upon request.
E. Before the admitted person leaves the Unit, he/she shall enter the time in the appropriate space on the log.
F. Completed copies of the Admittance Log shall be retained in the Property & Evidence Unit for one year and then destroyed.
By order of
Richard L. Word
Chief of Police
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