Policy Text
Ref: CALEA
Standard 22.3.1
DEPARTMENTAL
GENERAL ORDER G-1 28 Feb 01
Index as: Communicable Disease Disease Control Contagious Disease
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COMMUNICABLE DISEASE CONTROL
The purpose of this order is to set forth Departmental policy and procedures to be followed resulting from contact with co mmunicable diseases, including but not
limited to Hepatitis B, Tuberculosis, and HIV. I. PROCEDURE
A. Member and Employee Responsibilities
1. On duty members and employees having contact with persons believed to have a communicable disease shall contact the City Physician's Office during normal business hours.
2. During City Physician non-business hours, members and
employees shall seek treatment at Summit Hospital or at another contract medical facility.
B. Reporting
1. As soon as reasonably possible, members and employees shall complete a Contagious Disease Contact Report (TF-910).
2. When several members and/or employees have come in contact with the same diseased person, a separate report shall be prepared for each member or employee involved. All medical information in the report shall be strictly confidential. This report shall be submitted to the member's or employee's supervisor and shall include:
DEPARTMENTAL GENERAL ORDER G-1 28 Feb 01
OAKLAND POLICE DEPARTMENT
a. The name, address and date of birth of the person
suspected of having a contagious disease.
b. Date, time and location of contact.
c. Circumstances of the contact and the reason which caused the member or employee to suspect the person's
condition.
d. Name of the facility in which treatment was received if any.
e. Names of any witnesses to the contact.
3. A copy of any related report(s) shall be attached and forwarded along with form TF-910. If a member subsequently contracts the disease, additional reports shall be prepared and processed in the same manner as for an industrial injury (see Departmental General Order D-4, SICK AND INJURY PROCEDURES).
C. Supervisor Responsibilities
1. Upon learning that a member or employee has been exposed to
a communicable disease the supervisor shall:
a. Conduct an immediate and thorough investigation into the circumstances of the contact.
b. Ensure that a Contagious Disease Contact Report and
any related report(s) are completed and forwarded to the
Personnel Section.
c. Ensure that exposed personnel seek the necessary medical treatment.
2. Supervisors shall complete all required Worker's Compensation forms when personnel receive medical treatment for an exposure.
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DEPARTMENTAL GENERAL ORDER G-1 28 Feb 01
OAKLAND POLICE DEPARTMENT
D. Personnel Section Responsibilities
1. Upon receiving a copy of a Contagious Disease Contact
Report, the Medical Unit Officer shall:
a. Cause a copy of the report be placed in the member or employee's medical file.
b. Confirm that all related reports and forms have been
completed and received.
c. Forward all Worker's Compensation forms to the City's insurance provider.
2. In the event of a significant exposure or at the request of the member or employee, counseling shall be made available through the Employee Assistance Program. This service shall also be made available to the affected member or employee's immediate family.
II. EXPOSURE TO COMMUNICABLE DISEASE OF PERSONS IN CUSTODY
A. As provided in Section 7510(1) PC, any member or employee who has had contact with the bodily fluids of an inmate of the City Jail may apply for an HIV antibody and/or infectious disease test of the
inmate by:
1. Immediately completing Department of Health Services form,
Report of Request and Decision for HIV Testing (DHS 8459).
2. Completing a Crime Report (536-933).
3. Completing a Statement form (536-200-1) by a witness, if any.
4. Completing an inter-office memorandum containing any additional information.
5. Submitting the completed state and local forms to the Jail Division Commander.
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DEPARTMENTAL GENERAL ORDER G-1 28 Feb 01
OAKLAND POLICE DEPARTMENT
B. The DHS 8459 and all other forms shall be submitted by the end of
the work shift during which the contact occurred, and no later than two calendar days after the date of the contact.
C. Jail Division Commander Responsibilities
1. As soon as the forms are received and reviewed, the Jail
Division Commander shall request the inmate to submit
promptly to voluntary testing.
2. If the inmate refuses, the Jail Division Commander shall immediately forward the forms to the County Health Officer, who is required to approve or disapprove the testing request
within five days of receipt.
a. If the testing is approved by the County Health Officer, the inmate shall be tested immediately unless he or she wishes to appeal.
b. An inmate wishing to appeal shall be provided with a Notice of Right to Appeal and Report of Request for Appeal for HIV Testing (DHS 8457). Appeals must be
filed within three calendar days of notification by the County Health Officer.
c. If an inmate makes an appeal, a panel shall be convened consisting of the County Chief Medical Officer, the Bureau of Services Deputy Chief or designee, and a physician. The panel must review the case and provide a decision within 10 calendar days. If the earlier
decision to test is affirmed, the inmate may make a final
appeal to the Superior Court.
3. If the inmate consents, no application needs to be filed. The
inmate signs Authority to Release Medical Information (TF-2076), which authorizes Highland Hospital to