Policy Text
DEPARTMENTAL
GENERAL ORDER E-3.1 Index as: Department Notification
Compliance Verification Effective Date:
9 Oct 09
Evaluation Coordinator:
IAD Commander
Evaluation Due Date:
5 Apr 10
Automatic Revision Cycle:
2 Years
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DEPARTMENT NOTIFICATION COMPLIANCE VERIFICATION
The purpose of this order is to set forth Departmental policy and procedure regarding the notification responsibility of De partmental personnel when th ey are a party to specific
incidents enumerated in this order, as well as the responsibilities of unit commanders and the
Internal Affairs Division (IAD) regarding su ch notifications. In addition, this order
enumerates the requirements re garding the submission of Statement of Compliance forms
(TF-3280) and the responsibilities of specialized unit supervisors and commanders regarding
these forms. I. MOR SECTION 314.28 - NOTIFICATION
Department Manual of Rules Section 314.28 states:
NOTIFICATION - Any member/employee who is a party to any of the
following incidents shall prepare and forward a memorandum, via email or
hand-delivery, directly to the IAD Commander within 72 hours:
• Lawsuit (the member/emp loyee is not required to report under this
section when the City is also na med as a party in the lawsuit);
• Arrest;
• CDL suspension or revocation, or notification of CDL suspension or
revocation;
• Cited, in lieu of arrest (except Vehicle Code infractions);
• Served with a civil or administrativ e process related to their employment
or which contain allegations which rise to the leve l of a Manual of Rules
violation; or
DEPARTMENTAL GENERAL ORDER E-3.1 Effective Date
9 Oct 09 OAKLAND POLICE DEPARTMENT
• Becomes aware that he/she is under i nvestigation for any misdemeanor or
felony in this or another jurisdiction.
If circumstances prevent compliance with the timeline (e.g., incarcerated, hospitalized, out of the country), the member/employee shall make such
notification as soon as practical or notify his/her unit commander who shall
prepare and forward the memorandum.
The notification memorandum sh all include the following:
• Day, Date, Time, Lo cation of incident;
• Involved parties; and
• Summary of the circumstances of the incident.
Notification by any other means shall not satisfy the requirement of this MOR
Section.
II. SPECIALIZED UNIT DESIGNATIONS
A. Internal Affairs Division;
B. Targeted Enforcem ent Task Force;
C. Gang/Gun Investiga tion Task Force;
D. Police and Corrections Team;
E. Fugitive Unit;
F. Alameda County Narcotics Task Force;
G. Drug Enforcement Administration Task Force;
H. Alcohol Beverage Action Team;
I. Intelligence Division;
J. Office of Inspector General;
K. Crime Reduction Teams; and
L. Inspectional Services Unit.
III. ADDITIONAL REQUIREMENTS
A. A member/employee shall prepare and forward a Statemen t of Compliance
File sealed in an envelope and hand delivered directly to the Internal Affairs
Division Integrity Testing Unit (IADITU) when he/she has been advised by the
Department that he/she is being considered for tran sfer to a specialized unit
designated in Part II of this order.
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DEPARTMENTAL GENERAL ORDER E-3.1 Effective Date
9 Oct 09 OAKLAND POLICE DEPARTMENT
B. The Statement of Compliance F ile shall contain the following:
1. A current Statement of Compliance form (TF-3280) prepared by the affected member/employee;
2. A memorandum detailing the circum stances of any category marked
“Yes” in the Statement of Comp liance form and any relevant
supporting documentation, if necessary, prepared by the affected
member/ employee; and
3. An official credit report
1 furnished by the member/employee.
C. A member/employee shall prepare and forward a Statemen t of Compliance
File sealed in an envelope and hand-delivered directly to IADITU as required
for the annual update in acco rdance with the provisions of Part IV, B of this
order.
D. A member/employee who ha s been served with ANY civil or administrative
process, including tort clai ms and financial claims, sh all prepare and forward a
memorandum, via email or hand deliver y, directly to the IAD Commander
within 72 hours of service. 1. If he/she has been advised by the De partment that he /she is being
considered for transfer to a specialized unit; or
2. If currently serving in a specialized unit.
The memorandum shall include the same information as required for the
notification memorandum in Part I of this order.
E. A member/employee shall update his/ her Statement of Compliance form
whenever there is a change of status regardi ng any category of information
contained in the Statement of Complia nce form. The memb er/employee shall
complete a Statement of Co mpliance form, seal the fo rm in an envelope, and
hand deliver directly to the IADITU.
F. The Personnel Section sha ll forward a draft of the Personnel Order to the
IADITU for compliance review prior to forwarding to the Chief of Police for review and approval.
1 A free credit report may be obtained from the Federal Trade Commission website at www.ftc.gov . If the member/employee is not eligible
for a free credit report, the Department may pa y the cost upon proof of such non-eligibility.
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DEPARTMENTAL GENERAL ORDER E-3.1 Effective Date
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