Policy Text
DEPARTMENTAL
GENERAL
ORDER
D-17
Index as:
Personnel Assessment System (PAS)
Effective Date:
20 Nov 13
Evaluation Coordinator:
PAS Coordinator
Evaluation Due Date:
20 May 14
Automatic Revision Cycle:
2 Years
Page 1 of 16
PERSONNEL ASSESSMENT SYSTEM
The purpose of this order is to set forth Department policy and procedures for the use of
the Personnel Assessment System (PAS) and related program administration
responsibilities1.
I. INTRODUCTION
The PAS is a pro -active, non -disciplinary, early identification and intervention
program designed to identify and positively influence conduct, correct
performance -related problems and recognize exemplary performance. By
establishing performance stan dards and providing the requirement for supervisors,
commanders, and managers to review their subordinate’s performance as it relates
to these standards, the Department is better able to maintain supervisory and
managerial accountability, ensure consistent high quality performance standards
both vertically and laterally in the organization and ensure policy compliance
throughout the Department.
The goals and purposes of the PAS program are to:
Reflect our commitment to integrity and accountability;
Serve as an important tool to increase accountability and assure integrity;
Address issues known to increase liability;
Build and maintain trust with the community;
1 The City Department of Information Technology maintains PAS and other related peripheral electronic
hardware and software.
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT D-17 Effective Date
20 Nov 13
Page 2 of 16
Reinforce and support supervisory and managerial accountability;
Identify organizational fai lures and successes;
Identify training needs and policy failures;
Identify personnel that exhibit exemplary performance; and
Identify personnel demonstrating at -risk behavior, to serve as a
developmental tool and intervention strategy, and to assist aff ected
members and employees.
II. POLICY
A. The Department has established the PAS Administration Unit (PAU) to
monitor and manage the PAS.
B. The Chief of Police shall designate a command officer/ manager to serve as
the PAS C ommand Officer responsible for program management and
oversight.
C. Department personnel shall only access PAS information to the extent
necessary for the performance of their duties.
D. Supervisors, commanders, and managers shall regularly monitor the
performance and behavior of individuals and groups of individuals under
their supervision and/or command to identify and recognize individuals
demonstrating exceptional performance and those individuals who
demonstrate patterns of behavior that may indicate that the person or a
group is engaging in at -risk behavior and/or substandard performance.
E. PAS, PAS data, and reports are confidential and not public information. All
information maintained in an individual’s PAS file shall be considered
confidential.
F. The following personnel shall have unlimited (full) access to PAS:
1. Chief of Police;
2. Assistant Chief of Police;
3. Deputy Chiefs;
4. BFO Administrative Captain;
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT D-17 Effective Date
20 Nov 13
Page 3 of 16
5. Designated BFO Administrative personnel;
6. IAD Commanders;
7. Authorized IAD personnel;
8. Training Section Commander;
9. Management -Level Liaison;
10. PAS Activity Review Panel members;
11. Authorized personnel of the Office of Inspector General;
12. Personnel approved by the PAS Oversight Committee; and
13. Perso ns designated by the Chief of Police.
G. Sergeants and Commanders shall have access to all sworn staff below their
rank department -wide to the extent necessary for the performance of their
duties. Unless additional access is granted, civilian supervisors and
managers shall only have access to PAS files of those personnel subordinate
to them.
H. OPD personnel shall be afforded access to their own PAS file. Errors and
the omission of information contained in a subordinate’s PAS record shall
be documented on a PAS Data Discrepancy Notification Form (TF -3287)
and forwarded to the Custodian of Records of the PAS data for review and
correction and the PAU .
I. Supervisory Notes Files shall be maintained in accordance with DGO B -22,
CENTRALIZED SUPERVISORY NOT ES FILES.
III. PAS DATA (PERFORMANC E DIMENSIONS)
Performance dimensions categorize the types of activity in which members and
employees engage on a regular basis.
A. The activity recorded in each of the performance dimensions shall be made
available for review and analysis by individuals, supervisors, managers,
commanders, the PAU , and other authorized personnel in accordance with
the provisions of Part II, F -H.
B. PAS performance dimensions include, but are not limited to:
DEPARTMENTAL GENERAL ORDER
OAKLAND POLICE DEPARTMENT D-17 Effective Date
20 Nov 13
Page 4 of 16
1. Uses of force (all levels);
2. Issuance of OC canisters;
3. Police canine deployments where the canine is deployed in a search
for or to apprehen d a suspect(s). It does not include deployments for
the purpose of locating bombs, narcotics, or missing persons.
4. All officer -involved firearm discharges defined as a Level 1 -4 Use
of Force in D.G.O. K -4.
5. All vehicle pursuits and preventable on -duty vehicle collisions;
6. All complaints whether made to the Department or the Citizen’s
Police Review Board (CPRB);
7. Civil suits and/or tort claims related to employment at the Oakland
Police Department, or which contain allegations which rise to the
level of a Manual of Rules (MOR) violation