Policy Text
DEPARTMENTAL New Order
GENERAL
ORDER D-16 24 Dec 03
Index as: Check in Procedures Orientation Procedures
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CHECK-IN AND ORIENTATION PROCEDURES
I. PURPOSE
The purpose of this policy is to set fort h Department policy and procedures to
facilitate the check-in and orientation pr ocess of new Oakland Police Department
personnel, their introduction into the Depa rtment, to advise new personnel of the
broad scope of OPD servi ces, and their responsibilities within the Department.
II. POLICY A. All new Department personnel shall complete the check-in procedures
with the Personnel Division in accordan ce with the provisions of Part IV
of this order.
B. All new OPD personnel shall attend a City and/or Departmental
orientation as follows:
1. Employees
a. In accordance with City of Oakland Administrative Instruction 548, all new employ ees shall attend a Citywide
Employee Orientation session w ithin 45 working days of
their date of hire.
Staff shall contact the City Office of Personnel and schedule
new employees for the first ava ilable session. The date shall
be written in the box provided on the “Welcome” letter.
Current City employees and transfers to the Department are exempt.
b. New employees shall attend th e next Police Department
Employee Orientation seminar.
DEPARTMENTAL GENERAL ORDER D-16 New Order
24 Dec 03 OAKLAND POLICE DEPARTMENT
2. Police Officer Trainees/Sworn
a. Police Officer Trainees (inc luding Rangers) shall receive
Department orientation dur ing the Recruit Academy.
b. Sworn (lateral transfers) shall receive Department orientation during the Lateral Academy.
III. RESPONSIBILITIES
A. The Personnel Division commander sh all have overall responsibility for
the completion of all check-in proce dures for all new personnel assigned
to OPD.
B. The Training Division commander shall be responsible for furnishing all
requisite publications, ma nuals, and training mate rials to all new OPD
personnel.
C. The responsibility for ensuring the orie ntation process has been conducted
in accordance with the provi sions of Part V, of th is order is as follows:
1. Personnel Division (for employees);
2. Training Division (for Police Officer Trainees and laterals); or
3. Assigned unit commander (for transfers).
IV. CHECK-IN PROCEDURES
New Departmental personnel shall be directed to th e Personnel Division on the 5
th
floor of the Police Administration Building (PAB). A. Personnel Division
1. New personnel shall receive a “Welcome” letter detailing the
check-in procedures noted below.
2. New personnel shall be “matched” with their completed Background Investigation folders.
3. Current City employees transferring to the Police Department shall receive a Personal History Questio nnaire (PHQ). After completing
the check-in procedures, transferre d personnel shall be referred to
the Background Investigations Un it, 250 Frank H. Ogawa Plaza,
Suite D, to begin a background check.
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DEPARTMENTAL GENERAL ORDER D-16 New Order
24 Dec 03 OAKLAND POLICE DEPARTMENT
4. Prior to the arrival of new personne l, staff shall pr epare the Forms
Checklist for New Hires (Personnel Division form), check all the appropriate boxes, a nd retrieve the corresponding forms.
5. Upon arrival, staff shall assist new personnel with completing the
indicated forms
6. Staff shall provide the appropriate packet of information on their
specific employee union (Local 790/Local 21). Police Officer
Trainees (POT) shall receive in formation on the Oakland Police
Officers Association (OPOA) during their orientation training.
Employees considered “exempt” shall not receive a packet.
7. New personnel shall be assigned an OPD Se rial Number. This
number shall be written in the a ppropriate box of the “Welcome”
letter.
8. Staff shall photograph, obtain the right index finger print, and a
signature sample from the new em ployee and ascertain their Date
Of Birth (DOB), Blood Type, He ight, Weight, Eye and Hair
Color. Staff shall enter this information, plus their serial number, job title/classification, and card expiration date on the new employee’s Police Department Identification Card.
a. Every member and employee is issued an Identification (ID) Card, with a self-adhesive Proximity Card cover, upon
their initial appointment/assignm ent with an expiration date
at end of the employee’s probation period.
b. Permanent ID cards are issued at the end of the probation
period and have an e xpiration date five (5) years from the
date of issuance.
For additional information and inst ructions, refer to Department
General Order C-5. BADGE, CAP SHIELD, IDENTIFICATION
CARD, AND CALL BOX KEY CONTROL.
9. Staff shall schedule the new employee for the next Police
Department Employee Orientation se minar. Obtain the date from
Training Division. Write the da te in the box provided on the
“Welcome” letter.
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DEPARTMENTAL GENERAL ORDER D-16 New Order
24 Dec 03 OAKLAND POLICE DEPARTMENT
10. Staff shall escort new personnel to and from the Training Division
where he/she shall be issued re quisite Departmental publications.
11. Staff shall ensure all requisite pape r work is properly prepared and
complete.
12. Staff shall escort or direct new personnel to his/her new unit
commander:
a. Escort new personnel assigned to the Police Administration
Building